Born West Electric Ltd. Looking for Administrative Assistant at Remote Full Time

Administrative Assistant

Reports To: President

Position Overview: As the Administrative Assistant, you will play a key role in the organization and maintenance of functional operations. You will support the President with duties related to finance, human resources and marketing to alleviate the administrative duties from leadership.

Objectives:

• To avoid paperwork overload by ensuring documents are organized
• Identify high and low-value tasks and assign them to the appropriate resource
• To present the company in an organized manner to prospects and clients
• Support Team Leads in project documentation processes
• Ensure a positive employee experience
• Use previous knowledge and experience to enhance the structure and efficiencies of the company
• Improve cash flow

Responsibilities:

• Generate accurate invoices and provide bookkeeping support
• Provide timely payments to suppliers
• Submit apprenticeship hours to the Industry Training Authority
• Enter payroll information by verifying hours worked and performing data entry
• Update employee records and salary information
• Track employee sick days
• Job costing and phased work summaries for projects
• Generate monthly PD7A forms
• Onboard new employees
• Provide requested documentation to the Accounting partner
• Maintain the Administrative Assistant To-Do sheet and update with instructions

Qualifications:

• Previous experience as an Administrative Assistant or in an administrative support position
• Excellent verbal and written communication skills
• Ability to work effectively independently and in a team environment
• Extraordinary attention to detail
• Experience with a previous accounting software (Quickbooks, Sage)
• Ability to set your own schedule and complete work by set deadlines
• Technologically savvy and familiar with the Google Suite (Google Sheets, Docs, Drive)
• Comfortable with a remote working environment

Hours of Work: This is a part-time, casual position ranging from 5-10 hours per week. The successful candidate will be able to set their own hours to optimize their personal schedule while ensuring key deadlines are being met. The successful candidate will be required to attend a morning meeting on a weekly basis with the President to discuss task progress and business updates.

About Born West Electric Ltd.

Born West Electric Ltd. is a North Vancouver-based Electrical contracting company established in 2014. We complete a wide range of detailed installations including industrial, commercial and residential projects. In addition to our work, we value giving back to our community and often engage with students through various school programs that encourage skilled trades as a career option.

Job Type: Part-time
Part-time hours: 5-10 per week

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Night shift
• Weekend availability

Work Location: Remote

Expected start date: 2023-04-17