Boston Semi Equipment LLC Hiring for Administrative Assistant/Accounting Clerk/ Job at Billerica, MA Full Time

About our company:

Boston Semi Equipment (BSE) is a worldwide test automation products and services company. Our automation products include gravity and pick-and-place handlers capable of handling a wide range of IC packages and applications. We also develop custom automations solutions to meet customer’s exact equipment requirements.

BSE is a great and unique place to work. We are a small company with a talented team of professionals working in an environment of quick decision making and little bureaucracy. We are developing an innovative product for our industry packed with new technology that involves robots, precise x-y-z motions, vision, complex algorithms, and HMI/GUI interfaces. We are looking for a bright, and talented Accounting Clerk/Administrative Assistant to join our team.

Position Summary:

Under limited direction, performs accounts payable functions and administrative tasks to ensure the efficient and smooth day-to-day operation of the office. Tasks include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This is an on-site position in our Billerica, MA offices.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Order office supplies and research new deals and suppliers
• Book travel arrangements
• Provide general support to visitors
• Matching vendor invoices to pack lists, identifying discrepancies, researching issues, recording invoices into database.
• Check runs, matches invoices to checks, complete with mailing checks and filing invoices.
• Monitor credit card charges (internal process)
• Amex expenses and inventory purchasing; gathers all documents, records, and pays each transaction in Epicor. Obtaining approvals from management
• Assist to resolve vendor inquiries.
• Maintain all vendor files.
• Reconcile and maintain vendor invoices to received purchase orders.
• Daily customer invoicing
• Matching ship lists to other pertaining documents.
• Maintains all customer files.

Qualifications:

· Proficiency in MS Office and Microsoft Excel

· Must be organized and detail oriented

· Strong problem-solving skills

· Knowledge of administrative and clerical procedures

· Managing files and records along with other office procedures and terminology

• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task.
• Associates degree in accounting required; Bachelor’s degree in accounting preferred

Job Type: Full-time

Pay: $23.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends
• Overnight shift

Ability to commute/relocate:

• Billerica, MA 01821: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location