C Liston Communications Hiring for Administrative Assistant Job at Remote Full Time

CANDIDATE VISION

Our perfect candidate has an excellent command of the written English language, passionate attention to detail, and ensures excellence in team deliverables with an eye for all things that are “not quite right”. You will be working with a small, creative team. The pillars of this position are communication, organization, planning, and time management.

POSITION Responsibilities

In your role as Administrative Assistant, you will be responsible for:

• Fearlessly communicating as needed and receiving frank feedback with a positive attitude

• Asking “Are you sure you want to be working on that right now?” when appropriate

• When presented with a “we need to insert this”, replying with “What would you like me to shift on the schedule to accommodate that new thing you want to do?”

• Planning, organizing and running meetings, including:

• Taking detailed notes and recording action items

• Ensuring meetings follow the agenda and stay in the allotted time

• Leading daily priority check-ins (chat or meetings) with all team-members

• Reviewing time used vs. time estimated on a project and task level

• Notifying team members if they’ve reached their budget and requesting that they halt work until approval is given

• Updating existing timelines, deadlines, estimates, and priorities

• Reviewing items sent to clients for their response and following up when no responses have been received

• Reviewing all team member time entries on a weekly basis for accuracy and comparing to estimates and budget

• Reviewing all team-member tasks and progress twice a day to ensure that all team-members are focusing efforts according to priority

• Performing a deep-dive of each project on a weekly basis to make sure all task statuses are correct and notes to client are included

• Following up on task lists and reviewing open tasks to make sure none are stagnant

• Creating project invoices

• Saving and organizing digital assets, and disseminating via Teamwork, Dropbox, Google Docs, and Chat

Like all members of the CLC team, you will:

• Take initiative to propose new systems and processes that will better serve our clients and CLC;

• Participate in daily project progress meetings (online);

• Update skills and knowledge base as is prudent and necessary for the industry; and

• Assess and accept other related duties as assigned.

REQUIRED SKILLS

• A consistently positive and supportive attitude

• Excellent written English

• An excellent eye for detail, consistency, and comparison

• Organization and clarity in tasks and communication

• Technical proficiency in and/or adaptability to required programs (Microsoft Office, Adobe Acrobat, Teamwork PM, LastPass, Harvest, Google Drive/Docs/Sheets/Calendar)

REQUIRED INFRASTRUCTURE

For this remote-work position, you will maintain a workspace that is connected, protected, efficient and professional, including:

• Excellent phone and/or computer audio connection;

• High speed and secure internet connection, plus a back-up plan for possible service disruptions;

• A dedicated, uncluttered and quiet workspace, free of distractions and full of inspiration;

• A computer fast enough to run virtual meeting software with up-to-date virus protection; and

• An Errors and Omissions insurance policy.

TEAM MEMBER EXPECTATIONS

• To achieve professional productivity while working from home offices, you must maintain a strong work ethic, joy in creating quality communication, self-discipline and the appreciation of balance.

• You will work to master balance on several levels: independent work vs. teamwork, creativity vs. control, and freedom vs. discipline.

APPLICATIONS

• This is a part time, contract position.

• Please email ops (at) cliston.com with your resume.

• In your email, please use response code 4001 in your subject.

Job Types: Part-time, Contract

Pay: $16.00 – $20.00 per hour

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: Remote