Cal-Am Properties Inc Hiring for Administrative Assistant #112 Job at Melbourne, FL Full Time

We have built our reputation on developing and servicing properties throughout the United States for more than two decades. Find out why Cal-Am Properties sets the standard for workplace satisfaction!

Pay: $17.00 Hourly

Job Summary

• Performs a variety of administrative duties for the community office and residents.

General Accountabilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.

• Edits documents produced by others; Reviews and signs materials, as authorized.

• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.

• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

• Serves as an internal resource to administrators or staff on departmental and company procedures.

• Researches information, as requested, and relays official interpretations.

• Performs administrative duties associated with scheduling and coordinating meetings.

• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

• Performs residency closings, organizing documentation packages and conducts in-person closings with residents.

• Reviews, tracks and monitors residency applications through property management software, YardiOne and RentCafe.

• Records and summarizes minutes for typing and distribution.

• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.

• Recommends report content and format to display findings most effectively.

• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.

• Tracks and monitors assigned budget expenditures and reports on variances.

• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.

• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.

• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.

• Monitors employee performance on a regular basis.

• Ensures timely completion of unit’s work.

Job Qualifications

• Minimum Education: High School

• Minimum Experience: 1-2 Years

• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

• Preferred Education: Bachelor’s Degree

• Preferred Experience: 3 Years

• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

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