Cal-Am Properties Inc Hiring for Regional Administrative Assistant Job at Mesa, AZ Full Time

Find out why Cal-Am Properties sets the standard for workplace satisfaction! For more than two decades we have built our reputation on developing and servicing properties throughout the United States.

Pay: $47,500 Annual Salary

Who We Are Looking For

This position is a unique position tailored to the skillset of the candidate. The position is versatile and there will never be a dull day. We are seeking a hard-working go-getter! Reliability is a must as this position will be a key foundation to the success of our largest division. We need someone that is committed to the good of the business and has a great attitude. Ideally, we are seeking someone who is eager to learn and can adapt quickly to new processes while developing new skillsets. Below are some general accountabilities but this position will be operating at a much higher level than most administrative positions. Additional tasks will be added as development and efficiency increases.

Job Summary

• Performs varied administrative duties to include, but is not limited to projects, creating, reviewing, streamlining, and adopting best practices.

General Accountabilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Reviews and signs materials, as authorized.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports.
• Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency and service.
• Schedules, assigns and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit’s work.

Competencies

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
• Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
• Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
• Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules others’ responsibilities.
• Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.
• Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

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