Cal-Am Properties Inc Hiring for Sales Administrative Assistant – #133 Job at Mesa, AZ Full Time

Find out why Cal-Am Properties sets the standard for workplace satisfaction! For more than two decades we have built our reputation on developing and servicing properties throughout the United States.

Pay: $18.00 – $20.00 Hourly

Job Summary

• Supports the Sales team.

• Performs varied secretarial and administrative duties for the sales department.

• Reports to Regional Sales Manager; On-site Sales Manager or Senior Sales associate.

General Accountabilities

• Answers phones

• Maintains sales materials in the office.

• Assists with making flyers for homes, ordering approved signage for homes or events.

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.

• May assist with open houses, flyers, signage, CRM entries, and follow-ups if necessary.

• Reviews and signs materials, as authorized.

• Greets customers who are waiting for a salesperson.

• Helps organize listings.

• Edits documents produced by others as directed by the sales manager or RSM.

• Ensures confidentiality and controls access to sensitive information, such as pricing and personnel information.

• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

• Serves as an internal resource to staff on departmental and company procedures.

• Researches information, as requested, and relays official interpretations.

• Performs administrative duties associated with scheduling and coordinating meetings.

• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials as directed by the sales manager or RSM.

• Records and summarizes meeting minutes for typing and distribution.

• Researches and gathers data for departmental reports.

• Conducts preliminary analysis of data

• Tracks and monitors assigned budget expenditures and reports on variances.

• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.

• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.

• Ensures timely completion of unit’s work.

• Performs other related duties as assigned or requested.

• • The Company reserves the right to add or change duties at any time.

Job Qualifications

• Minimum Education: High School

• Minimum Experience: 1-2 Years

• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

• Preferred Education: Bachelor’s Degree

• Preferred Experience: 3 Years

• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

Competencies

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.

• Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.

• Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.

• Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.

• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules others’ responsibilities.

• Judgment – Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.

• Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

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