California State University Hiring for Administrative Assistant Job at Northridge, CA Full Time

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties
Under general supervision of the Associate Director of Housing Facility Operations, the Administrative Assistant provides direct administrative support for the Facility Operations unit within the department of Student Housing and Residential Life. The incumbent performs routine/non-routine administrative duties, often of a project nature, and utilizes independent judgment in establishing work priorities and methods and procedures to complete work assignments while aiding supervisors in project direction.

Provides general administrative and clerical support, including preparing and modifying documents, such as correspondence, reports, drafts, memos, and emails.

Customer service functions, scheduling appointments, retrieves and distributes voice-mail messages, provides fax, photocopy, and administrative support for departmental staff and customers, and maintains department files.

Orders a wide variety of maintenance department supplies, parts, and tools, and ensures that items are maintained in a safe and effective working order and are available to department staff when needed.

Manages financial activity on approved budget to include preparing and maintaining open purchase orders, chargebacks and requisitions; processes time reporting and reconciles payroll ledgers, tracks employee timesheets, absence balances, and verifies self-reported time in the payroll management system for Operations staff.

Performs other duties as assigned.

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Qualifications

Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.

Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices.

Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems.

Work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.

Classification/grade: 1032 / Admin Support Assistant / 2

The anticipated HIRING RANGE: $3120 – $3330, dependent upon qualifications and experience. The salary range for this classification is: $3120 – $4592 per month.

HOURS: Full Time; 40 hours per week; Monday through Friday.

REG: This is a Regular position with a one-year probationary period.

General Information

Applications received through July 11, 2022, will be considered in the initial review and review of applications will continue until position is filled.

This position is a sensitive position as designated by the CSU.

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position may be considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more visit our Matadors Forward site: https://www.csun.edu/matadors-forward/faculty-and-staff-fall-guidelines

Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.