Full Job Description
1- General Information
Title | Part-Time Administrative Assistant
Employer | The Canadian Animation Guild, IATSE Local 938
Location | Vancouver, BC. The majority of the work will be remote (Work-from-Home), with the occasional in-person meeting at a downtown office. The employee must be willing and able to travel to union and industry-related events throughout Canada and the United States.
Start Date | TBD
The Position:
The Canadian Animation Guild – IATSE Local 938, is looking for a part-time Administrative Assistant to perform clerical work pertaining to the daily maintenance of the union’s membership database, and represent the union to the membership, employers, and the wider animation industry, under the supervision of the Local’s Business Agent and the authority of the elected Executive Board. The staff member should be organizationally-minded and passionate about the rights of workers in the animation industry. Experience working within the Canadian animation industry, especially in the area of Production, is beneficial but not required.
The Administrative Assistant will be expected to assist the Local’s Business Agent in managing membership applications and dues collection, official correspondence, and sitting in on committee meetings. It is their responsibility to foster and maintain a harmonious, honest, and healthy relationship with all parties involved in its operations.
This is a permanent, part-time hired staff position within the Local. The Employee may be a member of Local 938, but cannot be an officer of the Local. As this is a fairly new union local focused on growth, there may be opportunities to upgrade the staff member to a full-time position in the future.
The Employee shall work in conjunction with, under the direction of, and be answerable to the Business Agent, the Executive Board, and the members of the Local. For the purposes of everyday administration, the Employee shall report to the Executive Board through the Business Agent, President, or Vice-President.
2- Hours of Work
Work hours will not be set in stone, and the position may require the employee to be available for evening and weekend work, but the Staff Member should be able to meet the demands of the position within a 20 hour workweek. There is flexibility and room for discussion on when the hours are worked, but the Administrative Assistant is generally expected to work on regular business hours to facilitate communications with other staff.
3- Qualifications
General Duties
● To assist the President in carrying out their responsibilities as outlined in our Constitution and Bylaws.
● To assist the Business Agent in maintaining and and updating the Local’s dues collection system and membership database, working together with the Executive Board to ensure that our database is accurate and accessible.
● To act in cooperation with the Executive Board, and to attend all Board meetings (General, Executive, Contract, and Special) when possible.
● To report on all pertinent business, including activities of Local committees, members (when applicable), and organizing targets, to the Executive Board; and to keep the Membership updated through reports in both our newsletters and at the Local’s regular meetings.
● To act as a representative of the Local to its membership and the broader entertainment industry. The employee may be asked to speak to the media on behalf of the Local as well as interact with members over phone, email, in person, and over social media.
Qualifications
Thank you for considering this position.
Salary:
CAD$37,500 /year
Benefits:
● Dental Care
● Extended Healthcare (health, dental, optical, paramedical, life)
● RRSP matching
COVID-19 considerations:
IATSE Local 938 Follows up-to-date Provincial and Federal Covid-19 guidelines.
Job Types: Part-time, Permanent
Part-time hours: 20 per week
Salary: $37,500.00 per year
Benefits:
Schedule:
Work Location: Remote
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