Canem Systems Ltd Hiring for Office Administrator Job at Nanaimo Full Time

Canem brings 60 years of practical experience using the latest prefabrication and project management technologies in the electrical, data communications and security sectors.

With offices across Western Canada, we pride ourselves on being contractors that care and are looking to build our team in the Cambridge branch. We invite you to review our website to learn more about Canem. If you feel that Canem would be a fit for you, please apply in confidence to join our growing and dynamic team of professionals.

We are currently looking for an Office Administrator in our National Service office in Nanaimo. This position is responsible for the effective administration of office and clerical functions at the branch. This includes responsibility for assigned financial and clerical responsibilities, and supporting field and office staff.

Summary

The Office Administrator is responsible for the effective administration of office and clerical functions at the branch. This includes responsibility for assigned financial and clerical responsibilities, and supporting field and office staff.

General Duties and Responsibilities

The Office Administrator is responsible for duties assigned by the supervisor, including:

• Administering the effective functioning of the branch office as applicable and assigned, including assisting the branch manager and branch staff with administrative tasks.

• Ensuring correct and effective execution of tasks as related to insurance and health and safety as applicable and assigned, including statutory declarations, monitoring and maintaining insurance and bonding requests, maintaining the company’s safety requirements (clearance letters), obtaining and maintaining permits and inspection requirements and ensuring completion of regular reports to head office.

• Completing financial and accounting duties where applicable and assigned, including entering and processing of accounts receivable information, collections, maintaining SM A/P invoicing, monitoring and handling petty cash etc.

• Supervising and completing office systems and procedures as applicable and assigned, including entry and maintenance of SAP change orders, job target set up, time entry and timesheet submittal, processing payroll functions, etc.

• Providing an example of professionalism as a responsible and goal-oriented team player and leading by example in achieving excellence and being accountable for results and outcomes.

This job description provides a general guideline for areas of responsibility. Additional detailed job responsibilities and individual goals are set for the employee with their supervisor.

Position Requirements:

The Office Administrator position requires an experienced administrative assistant with excellent organizational and interpersonal skills, and the ability to effectively supervise other administrative staff. Proficiency in related computer programs is a requirement.

Preferred Qualifications:

• 5 – 10 years experience in administrative assistant position
• 3 – 5 years experience in accounting
• Outstanding organizational and interpersonal abilities
• Excellent knowledge of and proficiency in required computer programs
• Experience in with SAP is considered an asset
• Experience in the construction industry is considered an asset
• Excellent verbal and written communication skills

We offer generous compensation programs and performance driven incentives to reward our people.

If you believe you would be the right fit, and you are a motivated team player and want to work with a dynamic group of professionals, please send your resume in confidence noting your salary expectations in your cover letter.

We thank all of those who apply for their interest but will only be able to follow up with candidates who we would like to interview. Please note all applicants must be eligible and able to work in Canada.

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Nanaimo, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

• administrative: 5 years (preferred)
• accounting: 2 years (preferred)
• construction: 1 year (preferred)

Work remotely:

• Temporarily due to COVID-19