Capital Power Looking for Administrative Assistant at Edmonton, AB Full Time

A little about Capital Power

Capital Power (TSX: CPX) is dedicated to powering a sustainable future for people and planet. Headquartered in Edmonton, Alberta, we’re a growth oriented North American power producer that creates innovative electricity solutions to electrify the world reliably and affordably while protecting the planet for future generations. We’re passionate about our employees and place their entire wellbeing at the center of our people strategy. We are proud to foster a culture that values diversity, equity, and inclusion; recognizing this is paramount to help grow our company and reach our net carbon neutral by 2050 goal. We’re proud to foster an inclusive environment where employees are empowered to be their best, make meaningful contributions and go home safe every day.

Your Opportunity

One Permanent Full Time Position.

If you are detailed oriented, have excellent interpersonal and coordination skills and you thrive working in a fast-paced environment, this job may be the one for YOU!

We are seeking a results-oriented individual to join our Strategy, External and Internal Relations and Sustainability team.

Reporting to the Director, Communications, Stakeholder Engagement and Community Relations, you as an Administrative Assistant will be accountable for managing day to day office support of the team and providing event support to ensure efficient and effective use of resources.

You will contribute to our team by

• Monitoring and managing the assigned VPs’, Director’s and Senior Manager’s calendars by planning and scheduling meetings, travel arrangements, and expense reporting.

• Handling travel arrangements for other department members.

• Developing/finessing presentations.

• Preparing correspondence.

• Handling records and information to ensure easy retrieval of documentation.

• Coordinating and assisting with preparation of reports.

• Coordinating and/or assisting with company meetings and functions. Ensuring off-site events are effectively led, communicated, all meeting requirements are met and guests leave having a memorable experience.

• Providing monthly cost control and budget reconciliation reports.

• Assisting with creating processes, handling records, and transposing processes into instructions. Handling department file directory and SharePoint access privileges to meet department requirements.

• Ensuring proper and accurate GL coding on purchase orders, requisitions, corporate credit card reconciliations, expenses, and invoices in a timely manner.

• Overseeing preparation of expenses and corporate credit card reconciliations for Directors, VPs and assigned Senior Managers, ensuring the accurate GL coding and proper documentation backup.

• Providing onboarding coordination for all new department employees to ensure efficient transition into Capital Power.

What you will bring to the role

Education:

• Successful completion of Grade 12 diploma (or equivalent).

• Office Administration related education will be considered as an asset.

Experience:

• Five years of related experience in office or business administration.

• Three years event coordination/management experience an asset.

• Strong skills in Microsoft Office, specifically Outlook, Word, and PowerPoint.

• Proficiency in Microsoft Excel and familiarity with Microsoft Project and Oracle.

• Ability to build and maintain strong working relationships across the organization.

• Ability to maintain confidential, strategic, and proprietary information.

• Ability to handle a variety of tasks at once, prioritize and complete within tight timeframes.

• Takes initiative, strong collaborator, focused, driven, fun and funny.

Additional Details

Hours of Work: 8 hours a day, 40 hours a week
Union: CSU52 (A2)
Wage: $27.84 – $33.19

In order to be considered for this role you must be legally eligible to work in Canada.

The successful candidate for this position will undergo an education verification, reference checks and criminal record check.

Capital Power employees that refer a successful candidate for this position are eligible for a $500 Referral Reward!

We offer a highly flexible benefits and wellbeing program, comprehensive onboarding and training, and various development opportunities to support your success and personal growth.

How To Apply and Next Steps

Capital Power only accepts resumes via online application at www.capitalpower.com/careers
. If you choose to submit your resume by any other means, we cannot guarantee that your application will be considered for vacancies.

Applicants with disabilities who require a reasonable accommodation to complete their application can request accessible formats, communication support, or other accessibility assistance by contacting
[email protected]
.

Capital Power is committed to providing a fair and transparent hiring process. We recognize and embrace the value of diversity and hire employees with the appropriate skills, experience and knowledge for each position.

Thank you for taking the time to apply and expressing interest in powering a sustainable future with Capital Power! We wish that we could personally respond to everyone who applies; however, it is our practice to contact only those individuals selected for interviews.

Job Type: Full-time

Salary: $27.84-$33.19 per hour