Cardinal Ritter Senior Services Hiring for Executive Administrative Assistant Job at Saint Louis, MO Full Time

Cardinal Ritter Senior Services (CRSS), one of South County’s largest independent, assisted living, skilled nursing and rehabilitation nonprofit senior living communities, seeks an experienced Executive Administrative Assistant to join our growing team.

At Cardinal Ritter Senior Services, our mission is simple: we create communities that promote the dignity of human life and reflect the spirit of Jesus Christ. We proudly provide the best possible physical, social, and spiritual care for our older adult residents…but we need your help.

Provide administrative and secretarial support services primarily to Chief Executive Officer, Cardinal Ritter Senior Services Agency, Board of Directors and Leadership as requested.

Duties & Responsibilities

· Handles routine business affairs and troubleshoots problems/issues for Chief Executive Officer and Admin.

· Maintains CEO’s calendar.

· Makes travel and meeting arrangements.

· Establishes and maintains confidential files.

· Composes correspondence for CEO’s signature.

· Schedules Leadership weekly/bi-monthly updates with CEO

· Manages and maintains CRSS Employee Food Pantry

· Manages We Care We Share program/Schnuck’s gift cards with CEO oversight.

· Responds to requests for Agency historical information and operational policies.

· Inputs payroll information for CEO Direct Reports.

· Prepares and keeps up to date all Board of Director Certificate of Incumbency information.

· Prepares, organizes and distributes agenda and Board materials for Board of Directors, Executive Committee and sub-committee Board meetings, and Board Orientation,

· Schedules departments to present at Board Committee meetings and at full Board meetings.

· Attends meetings of the Board of Directors, takes and transcribes minutes of said meetings and meetings of Committees of the Board. Maintains Board files and correspondence.

· Maintains files and calendar relative to the conduct of business by the Board of Directors.

· Starts the Board Governance process for maintaining correct Board census with follow-up.

· Provides information regarding Board responsibilities, membership and committee structure.

· Provides Notary Public services to residents and their families and staff.

· Creates and orders Business cards and Letterhead supplies from vendor for Staff throughout Agency.

· Controls the usage of CEO Visa card and gathers backup and justifies information and reconciles statement monthly.

· Picks up, sorts, and distributes mail for several other Department Directors twice a day.

· Coordinates with various agencies for workshops/seminars on Campus. Works with Housekeeping/Dietary/maintenance to make sure needs are met for outside groups.

· Schedules Clinic doctors (Podiatrist/Eye Doctors and Dentist working with (social workers and staffing coordinator) and prepares room rental statements.

· Files Annual/Bi-annual Corporate Registration Reports with the State to maintain corporate status for all HUD/Campus agencies.

· Distributes and maintains annual disaster plan transfer agreements with other agencies.

· Prepares Annual/Monthly Master Calendar of Events for Lally and Classroom and handles arrangements with Housekeeping, Dietary, Maintenance, etc. in connection with said events.

· Provides re-licensure information for Assisted Living and Skilled facilities/gets check and mails to state.

· Maintains and distributes Agency directories (Department and Alphabetical), HUD Housing directory, and Organizational Chart monthly.

· Provides assistance to Leadership as needed/requested (United Way, HUD projects, Transportation/vehicle titles, etc.)

· Maintains master file on contracts for CRSS facilities.

· Obtains Agency Vehicle/busses registrations/titles/plates from DMV for Maintenance when needed throughout the year.

· Works closely with Director of HR and staff.

· Performs other duties as assigned.

Knowledge & Experience Requirements

· Must have at least 5 years executive secretarial experience.

· Familiarity with English composition and ability to compose own correspondence required. Good sense of quality data presentation.

· Knowledge of computers and general office equipment, Microsoft Word and Excel.

· High level of confidentiality.

· Ability to work with individuals at all levels of the organization and those from outside the organization.

· Computer ability of at least 60 words per minute with accuracy.

· Ability to make decisions based on urgency of situation and administrative policies.

· Ability to prioritize work and work under pressure.

· Good judgment.

· Good interpersonal skills.

· Maintain positive attitude at all times.

· Ability to listen and communicate with a variety of people.

· Ability to deal with stress/troubleshoot in a calm efficient manner.

· Able to comfortably handle any type of situation that may arise with Administrators, staff or residents and/or their families on a daily basis.

Relationship Requirements

· Excellent working relationships with Administrators, Board Members, staff members, residents and family members and Catholic Charities and Archdiocese staff must be established and maintained.

· Must always be available to assist residents and their families when needed.

Pre-Employment Screening

All candidates receiving an offer for employment will be required to submit to pre-employment screening. The screenings will include criminal background check and other background checks (as needed), drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.

Cardinal Ritter Senior Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities.

CRSS is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Saint Louis, MO 63119: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: One location