Carecor Health Services Hiring for Administrative Assistant Job at Toronto Full Time

Job Description

Why Choose Us

Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same hiring standards and patient care delivery as the facilities in which we serve.

Job Summary

The Administrative Assistant Training works collaboratively with the nurse Supervisor in the Toronto Branch to arrange training for our healthcare providers at our various healthcare facilities and assists the nursing supervisors during orientation of new healthcare provider hires.

Reports to: Director Client Services

Position: Full-time, Permanent

Hours: Monday to Friday, 8:30am to 4:30pm

Office Location: Yonge/College (hybrid model of office and remote work)

Responsibilities:
Arranging training sessions for our healthcare providers at the various facility client sites in a timely manner (e.g., hospitals, long term care)

Works with nursing Supervisor and Scheduling Office to identify healthcare providers who require training at our various facilities

Contacting healthcare facilities to determine dates for upcoming sessions for our healthcare providers

Organizing training dates with healthcare facilities and organizing and distributing all training materials

Contacting healthcare providers to arrange for them to attend training (e.g., in person, eLearning modules, virtual training) and emails training materials to healthcare providers in advance

Documenting all healthcare provider training in the on-line scheduling system including adding facility placements to their profile once training has been completed and updating the healthcare provider’s professional profile in the scheduling system

Organizing all training and educational materials for new hires, as part of the general orientation, in collaboration with nursing Supervisors

Distributes updates on facility training requirements as needed

Developing and maintaining training database for each facility site, that includes contact names, and all training resource materials and updates regularly to ensure information is current

Using Excel spreadsheets to keep track of healthcare provider training and completion dates

Following up to ensure that healthcare providers who have completed training are working at the facility sites where they have been trained

Enters Key Performance Indicator (KPI) data related to training

Distributes and receives feedback survey data from training attendees and reviews data with nurse Supervisors and Director Client Services for quality improvement initiatives

Providing utilization reports to Staffing Office on training/utilization data for future reference

Job Qualification

Qualifications:

• Graduate from a Human Resources or Administrative Assistant program
• Must have experience working in a healthcare environment
• Previous experience in organizing employee training

Skills:

• Excellent organizational and multitasking skills
• Excellent customer service skills
• Takes initiative, ability to work independently
• Proficient using computers, including on-line scheduling systems and Excel spreadsheet for data organizing and generating reports
• Excellent communication skills both written and verbal

Requirements:

• Must be fully vaccinated for COVID-19