Career Contacts Hiring for Property Management Administrative Assistant Job at Vancouver Full Time

Career Contacts / Employment Unlimited is a boutique employment agency hiring for companies in British Columbia. We offer staffing assistance with permanent and temporary hiring, HR Consulting, payroll support and all phases of the talent search process.

Our client in the property management industry has an opening for a Property Management Administrative Assistant for their Vancouver office. Their main focus is on clients and employees. They have a strong belief that the work environment should be a place to learn, laugh and succeed together. This is a wonderful place for a career with the opportunity for growth for qualified candidates.

Start Date: Immediate
Hours: Monday – Friday 8:30 am – 5:00 pm
Job Type: Full-Time, Permanent
Wage: $47,000 – $50,000 per year
Location: Vancouver, BC with hybrid opportunity available after probation period (on rotation of 2 days in office, 2 days remote)

They Offer:

• Great opportunity for career growth
• Diverse and fast-paced work environment
• Medical and dental benefits are paid after probation period
• 2 weeks’ vacation

Responsibilities:

• Assisting the Property Manager with administrative duties, including scheduling meetings, maintaining calendar, booking travel, and preparing for Board and strata meetings
• Client service and assisting with customer inquiries
• Processing all incoming and outgoing mail and arranging couriers
• Ensuring the smooth operation of the Head Office including maintenance of offices, office equipment and telephones
• Photocopying, filing, faxing, stuffing envelopes and other reception and administration duties
• Maintaining and updating various databases
• Drafting correspondence
• Editing meeting minutes
• Preparing various lists (owner and tenant information) and documents on a regular and as needed basis
• Arranging teleconferences, meetings and some special functions (arranging for catering, making coffee, tea, clean-up, etc.)
• Assisting Strata Manager and Client services

Requirements:

• 1-2 years of office administration
• Strong verbal and written communication skills
• Strong attention to detail with the ability to multi-task in a large volume, fast-paced environment
• Ability to type a minimum of 45 WPM
• Has a “do what it takes” attitude to meet tight deadlines and be a contributing member in a team environment
• Proven efficiency in Excel and Word
• Hard working attitude
• Fluent in Mandarin and/or Cantonese will be considered an asset
• Strata license not required

Application Process
Please submit your resume in a Word document and let us know why you are the right fit for this role.

Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.

We look forward to hearing from you!

Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.

Job Types: Full-time, Permanent

Salary: $47,000.00-$50,000.00 per year

Benefits:

• Dental care
• Extended health care

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Experience:

• administrative: 1 year (required)

Work Location: One location