Cartel Inc Hiring for Executive Assistant, C-Level Job at Toronto Full Time

Executive Assistant, C-Level

Salary: Up to $90K + Bonus + Perks

Our EXCLUSIVE client, a highly respected INTERNATIONAL law firm, is currently looking to hire a C-Level Executive Assistant who can hit the ground running. This extremely busy firm requires a confident and poised professional who has advanced organizational skills and exceptional communication skills. If you consider yourself a SUPERSTAR, the best Executive Assistant there is out there, then we want your expertise!! Apply now for this ONCE IN A BLUE MOON opportunity!

Key Responsibilities

• Manage, update and organize an excel spreadsheet to record the status and progression of active files
• Regularly provide status of files and identify next steps
• Track quotes for incoming work
• Manage lawyers CPD requirements, annual LSO reporting and Biennial reporting for the Quebec Bar
• Manage audit inquiry requests
• Perform conflict checks, open new files, retrieve matter numbers using internal system when required
• Ensure that necessary documents/materials are available for client meetings
• Coordinate minute book requests, document delivery and signature requests
• Ensure all files are organized, up to date and easily available
• Submit vaulting requests for Wills, Trusts and Power of Attorneys
• Schedule new client meetings, build relationships, and manage client requests
• Liaise with clients and lawyers to ensure all documentation is completed or directed accordingly, in a timely manner
• Manage emails by responding, prioritizing and filing, in a timely manner.
• Handle a large amount of incoming calls and emails
• Open and action physical mail
• Some requests for personal tasks may be required
• Cross-train with other roles on the team for sick/vacation coverage

Qualifications

• Minimum eight (8) years’ previous experience as an executive assistant preferably in a legal or professional services environment
• Successful completion of a related post-secondary Office Administration or Legal Assistant program
• Strong technical skills (Microsoft 365 suite of application, Zoom and Teams, DocuSign, Accounting and Expenses Software)
• Ability to handle high pressure situations and stress of multiple demands
• Ability to work in the office on a regular basis
• Ability to work overtime as required

To apply, please forward your resume to Sabrina Ungar sabrina@cartelinc.com

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