Castle Fuels () Inc Hiring for Site Administrator Job at Cranbrook Full Time

Join Our Team!

Castle Fuels has an immediate opening for a mature, self motivated, responsible individual for a Site Administrator located at our Petro-Pass, 1814 Theatre Road location in Cranbrook.

Responsible for ensuring the accurate and efficient paper flow associated with day-to-day operational duties and safety requirements while professionally serving our customers.

This role supports the mission and vision for Castle Fuels and supports the Operations Supervisor/Manager with the successful operations of the business. The Site Administrator is responsible for the business during leaves and vacation of the Operations Supervisor/Manager.

Benefits Working with Castle Fuels

• Opportunity to grow and develop your career as Castle Fuels continues to grow
• Comprehensive benefits plan including Extended Health and Dental, Ortho, Vision & an RRSP matching program
• Fuel discounts at all Castle Fuels locations
• Two additional paid holidays per year (Boxing Day & Easter Monday)

Job Duties

Reporting to Regional Operations Manager, this position plays a lead role supporting site operations.

*Duties may vary in each location and additional duties may be assigned.

• Thoroughly and efficiently complete paperwork associated with day-to-day operations and safety requirements
• Enter all inventory purchases, pricing and codes as required and update WTBS as required
• Assist with any in-store merchandising including displays, ordering, pricing, stocking and cleaning shelves, maintaining coffee station
• Order and maintain office supplies and/or furniture requirements
• Daily batching of receipts and cash register reconciliation
• Liaise with accounts payables and receivables at Corporate and provide monthly reports and reconciliations as required
• Post journal entries and reconcile accounts as required
• Data entry and filing including: inventory purchase and transfers, pricing and product codes as required
• Professionally and timely respond to customer inquiries regarding invoices and statements
• Complete month-end customer statements, preparations and mailings
• Assist with month end inventory counts and reconciliations
• Attend meetings as required.
• Consistently presenting oneself in a respectful and professional manner inclusive of being well groomed and wearing the appropriate uniform
• Warmly greet customers and professionally and timely respond to customer inquiries
• Assist with cleaning of office & bathrooms as required
• May be required to cover additional job functions as vacation relief

EDUCATION & EXPERIENCE:

• Post-secondary education in administrative field
• Applicable knowledge and experience working with MS Word, Excel, Outlook
• Typing 45+ WPM
• 1-2 years customer service experience
• Previous experience working with monetary transactions

*an equivalent combination of education, skills and experience may be considered

SKILLS & ABILITIES:

• Must be a team player with a willingness to help when needed
• Excellent customer service skills and a professional demeanor
• Good verbal and written communication skills
• Strong attention to detail with a commitment to accuracy
• Strong adaptability skills & ability to organize and prioritize
• Accountable and deadline driven
• Ability to work efficiently, safely yet quickly
• Physically able to lift, bend and twist
• Commitment to quality of work and safety

Job Types: Full-time, Permanent

Salary: $20.00-$21.00 per hour

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Cranbrook, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Customer service: 2 years (required)
• Administrative experience: 1 year (required)

Work Location: In person