Location: Castle Pines, Colorado (Office Environment)
40 hours M-F 7:30am to 3:30pm
(Not a remote working position)
As an Administrative Distribution Specialist, you will manage the digital file environment for ease of locating and pulling documents. Obtaining and communicating packing lists and proof of deliveries to provide to our clients for receipt of goods to ensure our invoices are paid within terms. Processing and managing our vendor managed inventory on specified items will be key to supporting our clients’ inventory needs. Support and backup to other positions internally will be an additional primary objective of this position. As our business continues to grow, this position will evolve as necessary to support said growth.
High school/GED or higher education
3-5 years’ experience in an office administrative role required.
2 years’ experience working with Microsoft Excel required.
Proven written communication skills.
NetSuite experience a plus.
Communication through email with our clients is the primary source of communication, strong written skills are a must in this position. All communication is performed through written communication, minimal verbal phone calls are required. There may be some on-line video conference meetings at times.
Excellent software skills in the following: Microsoft Excel, Microsoft Word, Gmail, and Adobe. NetSuite Software is a plus but not required.
Managing our paperless PDF digital files, naming nomenclature for ease of retrieval.
Working with Logistics company to obtain proof of deliveries for our clients to receive goods and process payments of invoices timely.
Performing changes to data files on sales orders and drop ship purchase orders as needed.
Processing and managing our VMI program (vendor managed inventory) for our clients to release product from suppliers when clients’ inventory needs require it.
Specified backup duties when co-workers are out of office.
Reporting and updates on duties will be required within the timetables and due dates that will be established.
Job Type: Full-time
Pay: $40,000.00 – $45,000.00 per year
Supplemental pay types:
Ability to commute/relocate:
Work Location: One location