CFA Hiring For Account & Office Administrator at Mullingar, County Westmeath Full Time

Nera Capital, a firm specialising exclusively in the provision of litigation and legal finance, seeks to hire an administrator ideally with experience in a busy office environment for the position of Office & Account Administrator. The position will report to the firm’s Operations Manager. Training will be given for the position.

Key Responsibilities:
answer telephones and greet clients/stakeholders

respond to clients and provide information to clients when required

log and distribute incoming mail including regular and electronic mail

excel reporting and distribution

set up, organise and maintain paper and electronic filing systems in accordance with recognized procedures and standards

process and track legal work

record and monitor deadlines

update status and tracking reports

collect and retrieve information from files as needed

prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets

review and proofread documents and correspondence to ensure accuracy

process and distribute documents effectively

coordinate and store information and documentation on SharePoint

plan and schedule appointments, conferences, meetings and travel arrangements for staff

coordinate logistics for meetings and conferences

provide administrative support including copying, scanning and facilitating E-signatures

monitor and coordinate the flow of information internally and with external stakeholders

maintain accurate expense account records

prepare and process expense reports and reconciliations when requested

assist in preparing papers for Board meetings, IC meetings and any other stakeholder meetings

Qualifications:
secondary school education

in-depth working knowledge of relevant computer programs including MS Office

experience with litigation computer applications

experience with document management systems

knowledge of applicable document development processes

working knowledge of claims management system is a bonus but not essential

Key Job Skills and Competencies Required:
planning and organisational skills

able to adapt to changing priorities and demands

deadline-driven

strong verbal and written communication skills

attention to detail and accuracy

problem analysis and resolution

initiative

sound judgment and decision-making skills

information collection and management

able to effectively handle sensitive and confidential information

ability to work effectively as part of a team

able to work well under pressure

excel reporting and distribution