Christchurch City Council Looking for Personal Assistant and Unit Coordinator at Christchurch, Canterbury, New Zealand Full Time

Join the heart of transformation and improvement at Christchurch City Council as a Personal Assistant / Unit Coordinator for the Head of Risk&Assurance.

You’ll be at the centre of action, contributing to vital areas like Internal Audit, Risk Management, Health, Safety&Wellbeing. Our team is on a dynamic journey to enhance our functions and capabilities.

You’ll be instrumental in a variety of projects, playing a key role in advancing our systems and reporting processes. Here, you’ll find not just a job, but a mission, surrounded by great colleagues who foster a positive and vibrant work culture.

Be a part of our journey towards excellence and make a real difference in our community!

You Will Be Adaptable And Organised To Keep One Step Ahead And Ensure That The Workflow Is Well Managed. The Tasks You’ll Be Undertaking Include

• Proactive diary management and support by aligning scheduling with priorities.
• Screening incoming mail, e-mail and phone calls, redirecting, delegating and prioritising as appropriate.
• Informing on priority issues, researching and preparing background information as appropriate.
• Attend meetings and undertake minute taking function on behalf of Manager or meeting chairperson.
• Build relationship of trust and respect with the Key Stakeholders.
• Dealing with sensitive and confidential information

About You

You are someone who can work independently and with initiative, seeking out what needs to be done before you’ve been asked to do it.

You’ll Be Able To Jump In And Out Of Tasks As Priority Demands, Work Under Pressure, And You Won’t Shy Away From Challenging Work. To Be Successful Your Experience Will Include

• Ideally- 6 year’s experience as a Personal Assistant within a large organisation providing support to a Senior Manager
• Ideally – a minimum of three years coordinating cross team programmes and resources In-depth knowledge of administrative systems and procedures
• Well-developed communication and interpersonal skills
• Experience in managing senior executive internal relationships in both formal and informal context

Working For The Christchurch City Council Allows You To Contribute Directly To The Community And Make a Positive Impact On The Lives Of Residents And Visitors. You Will Also Benefit From

• Access to training programmes, workshops, and development opportunities
• Flexible working arrangements – WFH, adjustable start and finish times, option to purchase extra leave.
• Collaboration – exposure to wider areas of the organisation
• Benefits – a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one’s skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Feel like you don’t meet every single requirement of the job description?

Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification. At the Christchurch City Council, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.

Additional Information

Hours of work – Fulltime Permanent Position

Location – This position is primarily based at 53 Hereford Street. Christchurch

Salary –The salary band for this position goes from $71,529 – $79,477 per annum. Starting salaries will be based on knowledge, skills and experience the successful candidate brings to the role, and relativities both, within the immediate team and in the broader organisation for the same or similar roles.

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.