Christie Lites Hiring for Labor Coordinator at Remote Full Time

LABOR COORDINATOR

JOB PURPOSE

Books Show Labor on behalf of Reps in a professional and timely manner.

RESPONSIBILITIES

Follows processes and procedures outlined in the Labor Coordinator flowcharts.

• Reviews incoming labor requests.
• Books technicians.
• Ensures timely payment for technicians.
• Manages technician relationships.

1. FOLLOWS PROCESSES AND PROCEDURES OUTLINED IN THE LABOR COORDINATOR FLOWCHARTS BY:

• Ensuring version is current by replacing old flowcharts with the newest updates.
• Following processes as detailed on flowcharts without exception.
• Questioning your supervisor on items which need further clarification, you are not in agreement with or are not comprehendible.
• Notifying supervisor of any suggested changes.

2. REVIEWS INCOMING LABOR REQUESTS BY:

• Reviewing each labor request and forwarding those to your supervisor which you are not comfortable assuming full responsibility for.
• Declining requests for items which are not relevant to your department.
• Ensuring expenditure falls within approved spending limits of the requestor.
• Confirming receipt of labor request and collecting any missing details before proceeding.

3. BOOKS TECHNICIANS BY:

• Coordinating and scheduling show technicians ensuring they have all details necessary to fulfill job requirements successfully.
• Communicating with PM on behalf of labor requested, confirming all necessary details.
• Documenting agreed-upon labor, rates, travel and additional details via data entry in our technician database.
• Arranging per diems and B-1 letters as required.
• Contacting technicians to confirm availability and rates for the duration of the job.
• Ensuring technician has relevant skills to properly manage the position they are being hired for.
• Executing a Crew Assignment for the technician to sign that agrees to rates and dates for the job.
• Ensuring all rate lines are entered in Nexus for proper payment.

4. ENSURES TIMELY PAYMENT FOR TECHNICIANS BY:

• Reconciling technician invoicing and providing appropriate information to payroll for processing/payment.
• Processing expenses submitted by technicians by acquiring approvals, assigning costs to appropriate show and submitting to accounting for processing/payment.
• Ensuring project was submitted to Mertz in timely fashion if applicable.
• Having Rep sign-off on all rate lines prior to issuing payment.
• Ensuring any expenses have applicable receipts for review and processing.
• Having hours or invoices submitted prior to approving final payment.

5. MANAGES TECHNICIAN RELATIONSHIPS BY:

• Creating a new profile for technicians in Nexus with all their relevant contact information.
• Ensuring all positions they want to be called for are properly updated in Nexus.
• Having the new technician ranked by the relevant techs to assess their skill levels for future jobs.
• Updating technician information when they reach out for changes.
• Documenting any failures in the technician’s performance.

ESSENTIAL ATTRIBUTES FOR SUCCESS IN THIS ROLE

PERSONAL ATTRIBUTES

• Self-motivated, ability to set and meet goals.
• Strong organizational, forward planning, and decision-making skills.
• Communication, with a passion for collaboration over confrontation.
• Encouraging leader.
• Quality conscious, and team results driven.
• Excel at multitasking and adapting.

PROFESSIONAL ATTRIBUTES

• Computer skills – MS Office, Excel, Word, OneNote, OneDrive, SharePoint, Zoom.
• Data analysis.
• Creative problem solving.
• Presentation skills.
• Reliable customer service.

Job Type: Full-time

Pay: $17.00 – $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Work Location: Remote