City of Bayfield Hiring for Utility Clerk / Office Assistant at Bayfield, WI Full Time

City of Bayfield
Office of the Clerk and Mayor

125 South First Street – P.O. Box 1170
Bayfield, Wisconsin 54814

Phone (715) 779-5712

Utility Clerk and Office Assistant

Position Available – Immediate Opening

Company: City of Bayfield Contact: Billie L. Hoopman, Clerk
Street Address: 125 South First Street Phone: 715-779-5712

City, State, Zip: Bayfield, WI 54814

County: Bayfield Fax: 715-779-5094

Job Title: Utility Clerk / Office Assistant

Job Description:

This position is responsible for producing the Bayfield Water and Sewer Utility Bills and for the collections thereof. Additionally, this position assumes the responsibility of offering basic secretarial support to all Department Supervisors, and to aid the general public.

Salary: $21.25 (10% adjustment during 1 yr. introductory period, DOQ)
Benefits: Wisconsin Retirement, Health Insurance, Vacation, Sick and Holiday Pay

Position: 40 Hours Week, 7:30am – 4 pm, some evening meetings
Application Deadline: June 10, 2022

Candidate Consideration:

• Personal Interview
• Employee Medical Exam (if offered position)
• Background Investigation
• Exam

Each applicant must provide the following:

1. Letter of Interest
2. Resume
3. Completed Application

Established in 1913.
City of Bayfield is an Equal Opportunity Provider and Employer.

Complaints of discrimination should be sent to: USDA, Director, Office of Civil Rights, Washington, D.C. 20250-9410

CITY of BAYFIELD

Position Description

POSITION TITLE: Utility Clerk and Administrative Assistant

REPORTS TO: City Clerk and Treasurer

JOB SUMMARY:

This position is responsible for producing the Bayfield Water and Sewer Utility Bills and for the collections thereof. Additionally, this position assumes the responsibility of offering basic secretarial support to all

Department Supervisors, and to aid the general public.

ESSENTIAL DUTIES:

• Serve as receptionist, dealing with all incoming calls and messages, counter questions, and services
• Provides counter service which includes collecting bills, taxes and fees plus issuing receipts
• Responds to questions of a routine nature and provides any requested information
• Handle all incoming and outgoing mail, to and from Post Office as well as in-office routing
• Assist with maintenance of all office equipment
• Assists with preparation of Committee, Board and Commission meeting packets as needed (Architectural

Review Board, Parks and Recreation, Fire Department and Tree Board)

• Post all meeting notices
• Maintains and updates City website as needed, including calendar
• Create, maintain, and update forms, manuals, and other documents as needed
• Provide typing support for all Department Supervisor
• Assist Clerk and Treasurer as requested
• Attends City Council meetings and records minutes in absence of Clerk or as requested
• Maintains Greenwood Cemetery records and assists with the coordination of funeral arrangements
• Assists in determining cemetery locations and providing general cemetery information
• Prepares Architectural Review Board meeting packets, attends meetings, records minutes, issues building permits, issue stop work orders for violations of the zoning ordinance, maintains files for all building permit applications and views properties regarding setbacks and lot lines
• Does City’s Banking as directed by the Treasurer
• Balances utility cash drawer and preforms banking needs
• Gathers utility information for tax roll preparation
• Issue dog licenses
• Responsible for managing and maintaining all water/sewer utility account and updating software as needed
• Prepare all water and sewer bills
• Receive and deposit all water/sewer utility collections
• Locate suppliers of goods or services and obtain quotes, and orders supplies when requested
• Maintain variable office hours when requested

NON-ESSENSIAL DUTIES:

Performs other duties as specified by the Department Supervisors, Mayor, and City Council.

MATERIALS AND EQUIPMENT USED:

Copy Machine, Transcriber, computer/printer, multi-line telephone, recorder, Internet, fax machine, calculator,

TV/VCR, Typewriter, E-mail, Code or Ordinance Book, Camera, Building permit applications, tape measure,

Tax Roll

MINIMUM QUALIFICATIONS REQUIRED:

• High School education or equivalent
• minimum age 21
• Ability to type a minimum of 50 net works per minute
• Ability to demonstrate/utilize appropriate office skills
• Computer and Word Processing experience required
• Ability to follow both oral and written instructions
• Ability to communicate effectively both orally and in writing
• Ability to establish and maintain positive working relationships with Supervisor, coworkers, vendors, and customers
• Ability to work independently and be self-directed
• Ability to be bonded

PHYSICAL DEMANDS:

• Lifting 20 lbs. maximum with frequent lifting and/or carrying objects weighing up to 10 lbs.
• Frequent sitting.
• Occasional standing, walking and driving/transportation
• Must be capable of using hand(s) for repetitive fine manipulation, grasping, pushing, pulling, and operating controls.
• Frequent twisting and reaching
• Occasional bending, squatting, and grappling
• Ability to communicate orally in a clear manner
• Ability to distinguish sounds at various frequencies and volumes
• Ability to distinguish people or objects at varied distance under a variety of light conditions.
• Ability to withstand noise within the work environment
• Ability to perform quality work in an environment with multiple interruptions

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbent may be requested to perform job related responsibilities and tasks other than those stated on this description.

____________________________________ ___________________________________

Incumbent Date Mayor Date

Revised: 5/2022

CITY of BAYFIELD

APPLICATION FOR EMPLOYMENT

PERSONAL INFORMATION DATE OF APPLICATION: _________________________

Name: _______________________________________________________________________________________
Last First Middle

Address: _____________________________________________________________________________________
Street (Apt) City/State/Zip

Mailing Address: ______________________________________________________________________________
Street City/State/Zip

Contact Information: (____)_________________(____)________________________________________________
Home Telephone Mobile Telephone Email

Are you 18 yrs. of age or older? __________ Yes, ___________ No

How did you learn about this job opportunity? _________________________________________________________________

POSITION SOUGHT: ______________________________ Available Start Date: _________________________

Desired Pay Range: _____________________________ Are you currently employed? ____________________
Hourly or Salary

EDUCATION Name and Location Graduate? – Degree? Major / Subjects of Study

High School: __________________________________________________________________________________________

College or University: ___________________________________________________________________________________

Military: ______________________________________________________________________________________________

Specialized Training,

Trade School, etc.: ______________________________________________________________________________________

Other Education: _______________________________________________________________________________________

Please list your areas of highest proficiency, special skills or other items that may contribute to your abilities in performing the above-mentioned position.

PREVIOUS EXPERIENCE: Please list beginning from most recent

Dates—Month and Year: FROM: __________ TO: _____________

Average hours per week worked: __________________________________

Supervisor’s name and contact info.: ______________________________________________________________________

Name & address of Employer: ___________________________________________________________________________

Salary upon leaving position: ____________________________________________________________________________

Reason for leaving: _____________________________________________________________________________________

Position, job notes, tasks performed and above info:

Dates—Month and Year: FROM: __________ TO: _____________

Average hours per week worked: __________________________________

Supervisor’s name and contact info.: ______________________________________________________________________

Name & address of Employer: ___________________________________________________________________________

Salary upon leaving position: ____________________________________________________________________________

Reason for leaving: _____________________________________________________________________________________

Job notes, tasks performed and above info:

Dates—Month and Year: FROM: __________ TO: _____________

Average hours per week worked: __________________________________

Supervisor’s name and contact info.: ______________________________________________________________________

Name & address of Employer: ___________________________________________________________________________

Salary upon leaving position: ____________________________________________________________________________

Reason for leaving: _____________________________________________________________________________________

Job notes, tasks performed and above info:

Dates—Month and Year: FROM: __________ TO: _____________

Average hours per week worked: __________________________________

Supervisor’s name and contact info.: ______________________________________________________________________

Name & address of Employer: ___________________________________________________________________________

Salary upon leaving position: ____________________________________________________________________________

Reason for leaving: _____________________________________________________________________________________

Job notes, tasks performed and above info:

REFERENCES:

Name Address, Phone Number, email Position Years Acquainted

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

AUTHORIZATION:

I certify that the facts contained in this application are true and complete to the best of my knowledge. I understand that any false statement, omission, or misrepresentation on this application is sufficient cause for refusal to hire, or dismissal if I have been employed, no matter when discovered by the City of Bayfield.

I understand that any employment is conditioned on a background check. I authorize the City of Bayfield to thoroughly investigate all statements contained in my application or resume, and I authorize my former employers to disclose information regarding my former employment, character and general reputation to the

City, without giving me prior notice of such disclosure. In addition, I release the City, any former employers and all references listed above from any and all claims, demands or liabilities arising out of or related to such investigation or disclosure.

I understand and agree that nothing contained in the application, or conveyed during any interview, is intended to create an employment contract. I further understand and agree that if I am hired, my employment will be “at will” and without fixed term, and may be terminated at any time, with or without cause and without prior notice, at the option of either myself or the City. No promises regarding employment have been made to me, and I understand that no such promise or guarantee is binding upon the City unless made in writing.

If I am offered employment I agree to submit to a medical examination and drug test before starting work. If employed, I also agree to submit to medical examination(s) or drug test(s) at any time deemed appropriate by the City and as permitted by law. I consent to such examinations and tests, and I request that the examining doctor disclose to the City the results of the examination, which results shall remain confidential and segregated from my personnel file. I understand that my employment or continued employment, to the extent permitted by law, is contingent upon satisfactory medical examinations and drug tests, and if I am hired a condition of my employment will be that I abide by the City of Bayfield’s Drug and Alcohol policy.

I understand that filling out this form does not indicate there is a position open and does not obligate the City to hire. If hired, I agree to abide by all City work rules, policies and procedures. The City retains the right to revise its policies or procedures, in whole or in part, at any time.

Signature________________________________ Date __________________________

Job Type: Full-time

Pay: From $21.25 per hour

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location