Log In
Sign Up
Canada
City of Brampton Hiring for ADMINISTRATIVE ASSISTANT Job at Brampton Full Time
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Job Description:
ADMINISTRATIVE ASSISTANT
POSTING NUMBER: 104338
MAXIMUM OF SALARY RANGE: $68,849.00 PER ANNUM
AREA OF RESPONSIBILITY:
**Various tests and/or exams may be administered as part of the selection criteria.
Job status: Permanent
Job Type: Management and Administration
Alternate formats will be provided upon request.
The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact [email protected] or 905.874-2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.
Exciting things are happening at the City of Brampton. Take a look at what employees are working on related to our Term of Council Priorities moving us forward towards The Brampton 2040 Vision.
ADMINISTRATIVE ASSISTANT
POSTING NUMBER: 104338
HIRING SALARY RANGE: $55,079.00 – $61,964.00 PER ANNUM
MAXIMUM OF SALARY RANGE: $68,849.00 PER ANNUM
AREA OF RESPONSIBILITY:
This position provides senior administrative and communication support to ensure the smooth day-to-day operational functioning of the Fire & Emergency Services, Training Division, and is available to provide a timely response to emerging administrative needs.
- Information management. Handles electronic, written and verbal requests for information on behalf of the Division Chief of Training and other Senior Chief Officers. Prioritizes requests and responds accordingly, or forwards to others for a response. Produce clear, comprehensive and accurate business documents.
- Communication support. Assists in preparing correspondence, briefs, meeting agendas and minutes, and formatting of reports and presentation materials. Conducts research (i.e. web based) on topics related to Divisional operations and issues. Takes meeting minutes. Acts as Divisional liaison when dealing with Councillors, Department Heads and the public.
- Scheduling and logistical support. Organizes and maintains digital filing systems and adjusts work plan to meet unscheduled events. Distributes agendas and minutes of meetings. Reminds Division Chief and other senior Chief Officers of impending deadlines and assignments, and provides status updates. Arranges business travel including conference registration, accommodation and cash advances. Coordinates meeting, events and schedules.
- Budget & financial support. Maintains unit records related to overall Divisional budget administration. Monitors current financial reporting accounts for the Division and present trends, issues and status of funds on a monthly basis. Assists in budget information compilation of data for reconciliation, forecasting and co-ordination. Maintains records related to budget administration.
- Supports staff management. Administer absence tracker, timesheet coordination, input bi-weekly payroll entries, make adjustments, obtain approvals, file, respond to inquiries. Document and act as a reference point for City policies and procedures. May assist in meetings of confidential and sensitive information impacting staff. Facilitate training and provide functional guidance to staff as required.
SELECTION CRITERIA:
- Post-secondary certificate or diploma in Business or Office Administration or similar.
- Minimum 3-5 years providing administrative support to a senior leader, preferably in public sector, unionized environment.
- Advanced user of Microsoft Office Suite (Word, Excel, and PowerPoint) including Microsoft Teams, and SharePoint.
- Excellent communication skills, written and oral, English language
- Knowledge of municipal operations, including departmental and council proceedings, considered an asset
- Excellent organizational and project management skills
**Various tests and/or exams may be administered as part of the selection criteria.
Job status: Permanent
Job Type: Management and Administration
Applications must be received by: September 25, 2021
Alternate formats will be provided upon request.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.
If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment quoting reference #104338 by September 25, 2021 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact [email protected] or 905.874-2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.
#LI-MG1
