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City of Calgary Hiring for Administrative Assistant Job at Calgary Full Time
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If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As an Administrative Assistant you will part of a dedicated and professional team working to provide day to day administrative support to the Managers, Coordinators, and staff of the Real Estate and Development Services business unit. Primary duties include:
- Provide calendar management, email and phone support, prioritizing requests and resolving scheduling conflicts
- Organize meeting event support including preparing agendas and documents, taking minutes, identifying and following up on action items, arranging catering and/or travel arrangements.
- Prioritize and respond to information and requests from members of Council, including the Mayor and Councillors, internal and external stakeholders, business unit and other City of Calgary staff, and citizens.
- Order supplies and maintain inventory for business unit.
- Provide support for 3-1-1 service requests.
- Reconcile monthly corporate credit card statements for division.
- Research and compile information, prepare reports, presentations and correspondence.
- Create and maintain files in accordance with corporate and business unit records management policies.
- Provide administrative support for the recruitment and onboarding of new staff to the business unit.
Qualifications
- A completed 1 year certificate in an administrative field with at least 3 years of related administrative experience.
- Intermediate proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) is required.
- Prior experience with calendar management and meeting logistics is required.
- Knowledge and experience with AP workflow will be considered an asset.
- Experience with 3-1-1 service requests is an asset.
- You have the ability to assess requests and prioritize items that require immediate attention.
- Strong organizational and planning skills to complete a high volume of work in a fast-paced environment
- Effective problem-solving skills, the ability to build collaborative working relationships, and the ability to complete tasks with high quality output .
Pre-employment Requirements
- Applicants will be tested for appropriate skills.
- Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Real Estate and Development Services
Position Type: Temporary (up to 12 months)
Location: 323 – 7 Avenue S.E.
Compensation: Pay Grade 6 $29.79 – 39.83 per hour
Days of Work: This position works a 5 day
work week with one day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: September 27, 2021
Job ID #: 304528
We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment.
We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals.
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