City of Cedar Rapids, IA Hiring for Administrative Assistant Job at Cedar Rapids, IA Full Time

The City of Cedar Rapids is now accepting applications for our Public Works Administrative Assistant within the Streets Division! At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community.

We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation; therefore, we encourage people from all backgrounds to apply to this position. Any person who anticipates needing accommodations for any part of the recruitment process please contact Katie Ulmer ([email protected] or 319-286-5138).

What is in it for you?

• Medical co-insurance for participating providers of 90% plan / 10% employee
• Iowa Public Employee’s Retirement Pension plans (IPERS) (Download PDF reader) with a 9.44% City contribution and 6.29% employee contribution
• 11 paid holidays per year
• Up to $3,000 per year in educational assistance
• 4 weeks of paid parental leave
• Annual pay increases
• Typically receive annual cost of living increase depending on budget
• 100% City paid basic life insurance
• Dental, vision, long-term disability, and supplemental life insurance
• View our non-bargaining Choice Plan Benefits Summary (Download PDF reader)

About the Position:

Position Schedule: Monday-Friday 7:00am-3:30pm

Salary: $19.41/hour to commensurate

Successful completion of a pre-employment background check, physical examination (if applicable) and drug screen are required prior to employment with the City of Cedar Rapids.

• Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
• Maintains department manager’s calendar and coordinates and schedules meetings as directed.
• Receives and processes receipts and invoices.
• Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
• Performs data entry in assigned software programs.
• Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. Processes and distributes mail.
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
• Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
• Performs related work as required.

• High school diploma or equivalency and
• One (1) to three (3) years’ experience of clerical or administrative experience or
• An equivalent combination of education and/or experience
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population