City of Columbia, MO Hiring for Senior Administrative Support Assistant/Water Distribution Job at Columbia, MO Full Time

Provide administrative support to assigned City department, including clerical, receptionist, customer service, and financial administration duties.

• Act as receptionist to assigned department, answering inquiries over the phone and in-person and directing customers.

• Provide financial administrative support for the department by processing requisitions, producing regular reports, entering data and completing and updating related documents.

• Perform clerical tasks such as scheduling meetings and inspections, taking minutes, and corresponding with internal and external customers.

• Utilize department specific software and devices to perform assigned work.

• Provide customer notifications as required.

• Designated essential position in Water Distribution.

• Track, receive and order supplies as well as maintain office cleanliness.

• Check and update office publications and other literature as needed to ensure accuracy and clarity.

• May serve as human resources liaison for assigned department.

• May provide training and guidance to less experienced employees.

• Perform related duties as assigned.

• High school diploma or equivalent; post-secondary coursework in business administration or similar field preferred.

• Three years of clerical experience.

• Must possess and maintain a valid driver’s license for positions assigned to Water Distribution.

• Knowledge of Microsoft Office programs (Word, Excel, PowerPoint) and basic office equipment/machines.

• Proficient with computers and ability to use department specific software/programs.

• Ability to work cooperatively with other employees and all customer contacts.

• Effective oral and written communication skills.

• Ability to draft department publications and correspondence.

• Strong interpersonal skills in order to provide excellent customer service.

• Ability to perform basic math calculations for the purpose of processing payments, reconciling statements, ordering supplies, etc.

• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

• Ability to prepare and keep accurate records and reports.

• Ability to work under general supervision and make responsible decisions.

• Ability to use good judgment and think quickly and rationally in difficult or stressful situations.

• Ability to work in a team environment.

• Ability to obtain and maintain department specific required licenses/certifications.

• Ability to work extra hours as required.

• General office conditions. Exposed to moderate noise levels.

• Able to sit for extended periods of time.

• Required to reach and hold on to items at chest level or reach above the shoulder.

• Required to use close vision and be able to focus.

• Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.

• Must be able to feel attributes of objects, reach with hands/arms, stoop, kneel and climb/balance to reach files.

• Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.

• Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.

• Must be able to lift up to 15 pounds.

• Regular attendance is a necessary and essential function.

M-F 7am – 3:30pm

None.

$15.45/hr-$17.83/hr; Commensurate w/ Training &Experience.

B6

1

03/01/2023

No

HOURS: Monday -Friday; 7am – 3:30pm

Individuals needing accommodation to apply may call 573.874.CITY (2489)

TTY: 711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program