City of Garland, TX Hiring for Associate Contracts Specialist at Texas Full Time

Primary responsibilities include coordinating administrative activities for the Contract Administration Office. In addition, manage contract records and associated documents within the City’s Contract Lifecycle Management system (CLM). Also responsible for duties related to the procurement process within the Purchasing Department.

• Maintains contract records in the City’s CLM including insurance certificates, bond claim notices, surety documents, mandatory legal documents, and any other related documents.

• Intakes contract records and reviews for accuracy and completeness prior to establishing the contract card.

• Monitors contracts for expiration dates, renewal options, and contract compliance. Issues renewals accordingly.

• Negotiates price increases, in coordination with Contracts Manager, using objective research from price analysis tools and national consumer and producer commodity index.

• Acts a liaison between the City and surety company regarding bond claims and performance status request.

• Administers contract enforcement communication for assigned contract portfolio including cure notices and notices of termination.

• Leads sourcing activities for assigned categories including warehouse goods, technology hardware and software, and minor construction.

• Assists internal and external customers with purchasing and contracting inquiries, and provides instruction in accordance with City policies and state law.

• Remains abreast of current market trends, process improvements, cost-saving initiatives, and procurement legislation.

• Conducts research regarding State and Co-Op pricing and contracts.

 Associate’s Degree in Business Administration, Supply Management or related field of study

 Up to one year of experience

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Education/ Experience:

• 1-3 years experience in contracts/procurement with governmental entity

Knowledge, Skills & Abilities:

• Basic knowledge of Local, State, and Federal rules and regulations for government procurement.

• Basic knowledge of purchasing and supply management techniques

• Skill in Microsoft Office (including; Access, Excel, Outlook and Word)

• Skill with financial software

• Skill in negotiation tactics

• Ability to utilize analytical judgment and decision-making abilities appropriate to the work environment, laws, policies and procedures

 Valid Class C Texas driver’s license

 Preferred certifications: Certified Contract Management Associate (CCMA), Certified Texas Contract Developer (CTCD), Certified Professional Public Buyer (CPPB), Registered Paralegal.

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards; occasional trips to customers, suppliers, business and professional meetings, outdoor auctions and pre-bids as required.

Models Organizational Values

Customer Service/Interpersonal Skills/Communication/Problem Solving

Dependability/Adaptability/ Flexibility

Productivity/Quality/Technical Skills/Work Environment Safety

Teamwork/Managing Conflict/Negotiation Skills

ID: 2021-7378

Job Family: Asset Management

Target Hiring Range: Depending on Qualifications

External Company Name: City of Garland, TX

External Company URL: http://www.garlandtx.gov

Minimum Education & Work Experience:  Associate’s Degree in Business Administration, Supply Management or related field of study
 Up to one year of experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Licenses & Certifications:  Valid Class C Texas driver’s license
 Preferred certifications: Certified Contract Management Associate (CCMA), Certified Texas Contract Developer (CTCD), Certified Professional Public Buyer (CPPB), Registered Paralegal.

Competencies: Models Organizational Values
Customer Service/Interpersonal Skills/Communication/Problem Solving
Dependability/Adaptability/ Flexibility
Productivity/Quality/Technical Skills/Work Environment Safety
Teamwork/Managing Conflict/Negotiation Skills