City of Grande Prairie Hiring for Project Management Administrative Assistant Job at Grande Prairie Full Time

The Opportunity
The City of Grande Prairie’s Corporate Facility Management (CFM) Department is looking for an Administrative Coordinator to provide support to the Project Management division. The Project Management division works with administration, management and various stakeholders to manage project data and quality & cost controls on all facility related construction & renovation projects. This position reports to Corporate Facility Management’s Project Manager.

Responsibilities
You will be responsible to perform a wide range of administrative & scheduling duties in a dynamic and challenging work environment.
In the provision of strong administrative support, you will be expected to provide a high degree of customer service excellence in the development, fostering and maintaining of positive working relationships with Corporate Facility Management staff, other City departmental staff, internal and external partners, service providers, contractors & consultants.
The administrative duties of the Project Management division will include:

• Daily Project Management Data Collection, monitoring & communications (internal & external).
• Daily record keeping pertaining to funding & project prioritization between CFM Divisions and internal & external clients.
• Upon project completion, project data coordination between CFM Divisions – Establish life cycle requirements (Assets) & Preventative Maintenance Schedules (Maintenance), O&M, As-Built drawings, etc. to the GIS Department.
• Administrative Functions – Support Service to all other CFM divisions when required

You Bring
The following skills will be essential for you to succeed in this position:

• Ability to work well under pressure to meet set deadlines;
• Exceptional organizational skills with the ability to multi-task and manage multiple conflicting priorities;
• Knowledge of general construction/renovation procedures
• Ability to work independently and as part of the team, while exercising good/independent judgment, demonstrating initiative and pro-activity;
• Demonstrated experience working effectively with external service providers and consultants;
• Demonstrated proficiency in dealing with large volumes of data entry & management, while maintaining project and asset data integrity
• Superior communication skills, both written and verbal;
• Strong computer aptitude and high level of experience with Microsoft Office (Word, Excel, Outlook, etc…);
• Strong commitment to customer service, performance management and continuous improvement
• Experience working with Computerized Maintenance Management System (CMMS) or Asset management software would be considered a strong asset; and
• Strict adherence to safe work practices.

Salary/Wage
$29.10

Selection Process
We thank you in advance for your interest. Those selected for an interview will be contacted by phone or email. We will contact those who did not make it to the interview stage by email within one month of the closing date of this job posting.
1. Submit cover letter and resume using the “Apply Now” tab on this web page.
2. Applications will be reviewed, short-listed and interviews will be scheduled.
Note: Once you apply and upload a resume you should receive an email confirming that your application has been submitted for this position. If you receive this email, there is NO further need to contact us regarding this position.
Due to the high volume of applications that we receive per job posting, we are not able to answer job specific questions before the interview stage. If you are successful in getting to the job interview stage, we will be more than happy to answer any questions you might have at that time.

Job Type: Full-time

Work Location: Multiple Locations