City of Mississauga Looking for Court Clerk Monitor at Mississauga, ON Full Time

Req ID: 21647

Vacancy Type: Temporary

Contract Duration: upto 12 months

Number of Positions: 3

Closing Date: 04/30/2022

Job Summary

Reporting to Supervisor of Court Support, the successful candidate will provide court support as assigned on a rotating basis. Provide pre, post and in-court documentation and related services in a timely and accurate fashion. Provide back up to other court administration staff as required. Provide assistance to the general public, police, Judiciary and other stakeholders.

Duties and Responsibilities

Provide, endorse and update dockets and informations using Integrated Courts Offence Network (ICON) database system

Respond to inquiries from Justices of the Paece, clients and other stakeholders

Maintain courtroom decorum as per the Ontario Courts of Justice Act

Organize, maintain, record and distribute necessary files, information, dockets, exhibits, reports and documents that go before and come out of court

Liaise with judiciary, trial coordinator, clients, counsel, agency workers, enforcement staff, interpreters, staff, etc., to ensure timely and effective use of courts

Operate audio monitoring equipment to record proceedings and keep a detailed log of all proceedings, persons and dockets during the court session

Send out recordings for transcription to accredited court transcriptionists using BOX

Prepare court forms

Provide ad hoc assistance on projects/initiatives within the unit/team

Perform other duties as assigned which are directly related to the major responsibilities of the job.

Skills and Qualifications

Post-secondary education in business, law administration or court related field or equivalent required

Ability to use Liberty recording software ensuring accuracy while taking the court record

Knowledge of ZOOM software for virtual court

Experience in a computerized environment. Knowledge of ICON computer software. Working knowledge of Microsoft Office programs and SharePoint

Good knowledge of Ontario Court of Justice, Provincial Offences Act and courtroom procedures

Ability to work on own initiative with attention to detail and accuracy

Ability to communicate effectively with all levels of staff, the public, police, judiciary, legal profession and all other stakeholders

Good organizational and customer service skills

Ability to prioritize and meet deadlines

Abilityto multi-task in a fast paced environment

May require light lifting of supplies/materials.

Listen attentively and visually check to ensure accuracy of information. Exposure to computer keyboards and screens

Hourly Rate/Salary: $ 31.13 – $ 41.51

Hours of Work: 35

Work Location: 950 Burnhamthorpe Rd W

Organization Unit: CPS/Court Administration – Court Support

Department/Division/Section: CPS/Corporate Services Dept , CPS/Office of the City Clerk , Court Administration

Non-Union/Union: Non Union

COVID-19 Update: As per the City’s Employee and Volunteer COVID-19 Vaccination Policy, all external candidates (including previously employed individuals) must show their Fully Vaccinated Confirmation or apply for and receive confirmation of a creed or medical exemption from the City before their first day.

A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.