City of Mississauga Looking for Space Planning Coordinator at Mississauga, ON Full Time

Job Summary

Under the direction of the Manager, Space planning, this role is responsible to Liaise with other City departments and user groups to establish their needs, produce accommodation plans and project implementation.

Duties and Responsibilities

Liaises with City Departments and other user groups to establish their needs, produce accommodation plans, furniture installation drawings, and specifications and estimates approximate costs for the project

Investigates field conditions of the proposed project and produces and updates floor plans of assigned City of Mississauga sites using CAD/Microstation and oversees the co-ordination and installation of furniture, fixtures and equipment, and conducts move management

Responsible for stakeholder engagement and facilitation of projects where required, leveraging change management tactics including developing an understanding of how processes and policies are impacted/effected and are required to support changes in space

Undertakes project and contract management, managing multiple projects with adjusting priorities

Obtain vendor quotes, review and verify invoices for work performed/goods received and assist in the monitoring and tracking of account numbers while ensuring compliance with materiel management policies and procedures

Ensure conformance of design with all applicable codes and regulations

Co-ordinate small job requests; adjusting furniture, maintenance and repairs on furniture; dealing with office space modifications, life cycle replacements and ergonomic accommodations/adjustments

Manages furniture, fixture, and equipment inventory for all facilities, including stored and decommissioned products, makes purchasing recommendations and orders inventory as needed

Functions as contact person for furniture deliveries and replacements

Responsible to update and maintain; project files within a central repository, and department information within the teams SharePoint site to ensure, data accuracy, and data management while working towards continuous improvements

Action Health and Safety requests as necessary to comply with the Occupational Health and Safety Act (OSHA) and other provincial regulations and or Health and Safety act documentation as required

Co-ordinate with property management, the end user, internal business partners and external vendors for all furniture fixture and equipment modifications and maintenance/repairs issues

Provide input into the preparation of business cases related to office relocations, furniture acquisitions, and the City’s space strategy

Prepare project plans, checklists, timelines and budgets for renovations and relocations, monitor progress to ensure plans, timelines, and budgets are met

Develop and maintain positive relationships with external vendors and internal business partners to ensure expectations are satisfied

Other duties as assigned

Skills and Qualifications

Completion of post-secondary studies in Architectural Technology, Architecture, or Interior Design,

Minimum of 5 years’ experience in facility planning and office accommodation/space design or a minimum equivalent combination of 5 years education and experience. Experience in CAD/Microstation, presentation techniques and furniture specification writing, as well as contract administration, cost estimating and providing superior customer service.

Good knowledge of the Ontario Building Code (OBC), Accessibility of Ontarians with Disabilities Act (AODA), Occupational Health and Safety Act and other applicable regulations and Acts as they relate to facility space planning projects,

BCIN or PMP Certification an asset,

Project and contract management skills and experience area required plus facilitation and change management experience,

Demonstrated ability to plan and design space to solve user needs with efficient use of budget and space,

Excellent verbal and written communication skills to provide technical assistance to clients,

Proficient in the use of Auto CAD/Microstation, MS Excel, MS Project, MS Power Point, SAP and SharePoint.

Ability to work independently, organize, and prioritize work to ensure project, financial, and administrative processing deadlines are adhered to,

Ability to work outside of normal business hours, as required

Ability to travel to various City of Mississauga locations in a timely manner

Hourly Rate/Salary: $ 73,350.00 – $ 97,802.00

Hours of Work: 35

Work Location: Civic Centre

Department/Division/Section: CPS/Corporate Services Dept , CPS/Facil & Property Mgmt Div , Facility Planning & Accessibility

Non-Union/Union: Non Union

COVID-19 Update: As per the City’s Employee Recruitment Policy, all external candidates (including previously employed individuals) must show their Fully Vaccinated Confirmation or apply for and receive confirmation of a creed or medical exemption from the City before their first day.

A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.