City of Napa, CA Hiring for Administrative Assistant Job at Napa, CA Full Time

WANTED: A creative, collaborative, administrative professional who supports with tact and strives to make a difference in their organization!

Do you pride yourself in your ability to multitask and pay attention to details? Are you a relationship builder who loves to ensure team success? Then APPLY today and continue your work benefiting not only the employees of the organization but the community we serve!

We are seeking to fill an opening to support the Finance Department’s newly restructured Administrative Team. You will be asked to support Purchasing and Payroll management in collaboration with multiple departments; assist in the development of streamlined processes and procedures; coordinate departmental needs as a Citywide resource; and champion our new system, Tyler Munis, throughout the organization.

We are looking for someone to work independently to ensure success with their departmental customers. The ideal candidate will be someone who is able to support Finance and City staff at a high level and take ownership over this direct service.

In addition to your qualifications, you will have experience demonstrating the following:

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  Technical/Professional Knowledge & Skills – Having achieved a satisfactory level of technical skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; using knowledge to accomplish results.
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  Decision Making – Identifying problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.
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  Adaptability – Maintaining efficiency when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Adapting quickly to change and easily considering innovative ideas.
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  Quality Orientation – Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
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  Critical Analysis– Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for developing appropriate solutions.
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  Emotional Intelligence – Establishing and sustaining positive relationships by accurately perceiving and interpreting own and others’ emotions and behavior; using insights to optimally manage own responses so that one’s behavior matches one’s values and delivers intended results.

For a full, detailed class specification, click here.

***NOTE: IT IS RECOMMENDED THAT INTERNAL CITY OF NAPA APPLICANTS USE A PERSONAL EMAIL DURING THE APPLICATION PROCESS, RATHER THAN THEIR CITY OF NAPA EMAIL IN ORDER TO RECEIVE THE NECESSARY COMMUNICATIONS.***

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
• Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.
• Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months, but may be twelve (12) months depending on your classification.
• When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.

• If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These request will be assessed on a case-by-case basis.
• Si necesita ayuda con el proceso de reclutamiento y selección en español, contáctenos al 707-257-9505. Estas solicitudes se evaluarán caso por caso.