City of Pearland, TX Hiring for Administrative Assistant – City Secretary Job at Pearland, TX Full Time

General Summary:

The purpose of this position within the organization is to perform routine clerical and administrative functions for a department or office.

This position works under general supervision, independently developing work methods and sequences.

Essential Functions:

• Answers the telephone and provides information to callers, takes messages, or transfers calls to appropriate individuals.
• Schedules appointments and meetings as needed; transcribes the minutes from meetings in a timely manner.
• Creates, maintains, and enters information into databases.
• Sets up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as records, correspondence, or other material.
• Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
• Creates invoice batches for payment including payroll.
• Prepares purchase orders including research, review of contracts, calculations, document scans and correspondence with vendors.
• Prepares agendas and packets for meetings and posts this information on the City’s website for public view.
• Enters and processes purchase requisitions and field purchase orders; enters accounts receivable data and researches paid or unpaid invoices; enters purchase order requests and sets up new vendors.

Job Requirements:

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in accounting or closely related field.

Requires two years clerical or closely related experience.