City of Philadelphia Hiring for Contract Coordinator at Philadelphia, PA Full Time

This is administrative contract management work. Employees in this class develop, coordinate, and monitor contract activities for a major operating division of a health or social service department or for a department with responsibility for managing all contracts including engineering and construction contracts department-wide or a comprehensive city-wide employee benefits program. An employee in this class develops, modifies and monitors contract processing procedures and activities, reviews contract requests and proposals, and serves in a liaison capacity between departmental staff and provider and City agencies involved in the contract development and approval process. Establishing and maintaining effective working relationships with City officials, departmental administrators and representatives of contracted agencies to secure cooperation in the development of procedures and resolution of contract problems is a major aspect of the work. Work may include supervision of subordinate administrative, technical and/or clerical personnel. Employees work under the general direction of an administrative superior.

Union Code N. Non-Represented

FLSA Code Exempt

Minimum Training, Education & Experience

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications.

1.CIVIL SERVICE STATUS – Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher;

AND

2. EDUCATION: Completion of a bachelor’s degree program at an accredited college or university.

AND

3. EXPERIENCE: Two years of full performance level experience performing administrative or program analysis, budget analysis or technical purchasing and contract compliance which has involved contract preparation and processing, or contract administration including reviewing contracts and departmental compliance plans.

City of Philadelphia Classes That Typically Meet the Experience Requirements:

Procurement Specification Analyst (2E07)

Administrative Specialist 2 – Confidential/Non-Confidential (2L17/2L32) (if performing contract preparation and processing, or contract administration including reviewing contracts and departmental compliance plans)

Social Service/Housing Program Analyst (5A80)

Physical & Medical Requirements

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Required Licenses & Certifications

Other Requirements

DOCUMENTATION REQUIREMENTS

Candidates MUST submit a copy of their official college transcript indicating the completion of a bachelor’s degree program at an accredited college or university at the time of application.

It is an absolute requirement that you provide this documentation by September 15, 2021. It is Optional whether you provide this documentation by attaching it to this application or submitting via email, mail or fax by September 15, 2021. Your options are further explained below:

Option 1 – Upload an official copy of your documentation and attach to this application– Good for this application and all future applications!

You may upload the documentation into your account, and attach to this application. Once uploaded to your account, the documentation may be attached to all future applications. This will save you time and money if you apply for an examination in the future. This also ensures that your documentation will not be misplaced.

Your documentation should be uploaded and attached to your application before it is submitted. It cannot be uploaded or added to your application electronically after your application has been submitted.

Option 2 – Submit an official copy of your documentation via email, mail or fax – One time use only!

If you submit the required documentation via email, mail or fax, it will be used for this application only. You will have to submit the documentation again whenever you apply for an examination in the future. Copies of the documentation will not be retained and will not be returned to applicants.

Mailing address:
City of Philadelphia

Office of Human Resources

1401 J.F. Kennedy Boulevard, Room 1530

Philadelphia, PA 19102

Attention: Evette Dandy

Email Address:
[email protected]

Fax: 215-686-0861

Equivalency Statement(s)

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included completion of a bachelor’s degree program.

Application Procedures

Notes to Applicants

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: www.phila.gov/humanrelations

The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Mayor’s Office of Labor Relations at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.

Only an on-line application will be accepted for this exam. Paper applications will not be accepted. Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.

For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected]

ALL Applications must be received by the end of business on August 20, 2021.

Your application will be rejected and you will be disqualified from competing in this examination if you: 1) Do not provide your complete and accurate social security number. 2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add [email protected] to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.

Please call the Office of Human Resources at 215-686-0880 or email [email protected] if you have any questions.

Information concerning employment with the City of Philadelphia may be found at:
www.phila.gov/personnel http://www.phila.gov/personnel/ExamsFAQ.html Facebook @CityofPhiladelphiaJOBS Twitter @PHLCityJobs

ELIGIBLE LIST

CITY-WIDE PROMOTIONAL – Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS –

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding September 16, 2021, you are eligible to claim residency preference.

Your response to the residency question will be used to determine eligibility for residency preference. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

Projected Exam Date

This oral examination is scheduled for September 16, 2021. Please note that this examination date is subject to change.

Candidates will need access to a desktop computer or laptop with internet access in order to take this examination. If you do not have access to a smart device with internet access, please contact the analyst listed on this announcement and alternative arrangements will be made for you to take this examination.

Virtual Testing May Be Utilized for this Examination

Candidates taking an oral examination may have their responses rated in person by a panel of Subject Matter Experts on the date of the examination, or have their responses recorded on the date of the examination and rated by Subject Matter Experts at a later date. Please refer all questions regarding this examination to the analyst listed below on the announcement.

An Eligible List is planned for the week of October 4, 2021. Please note that this date may change.

Test Review

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals. In accordance with Civil Service Regulation 9.11, only candidates who have failed the oral examination may appeal to the Civil Service Commission upon the grounds of irregularity, bias, or fraud in the conduct of the oral test. Issues related to the suitability or adequacy of point scores awarded to passers are not appealable to the Commission. Call 215-686-0880 if you wish to schedule a Test Review.

Assigned to (view only)

Assigned to Evette Dandy

Parts & Weights

Part Virtual Computer Based Oral Examination

Weight 90%

Part Seniority

Weight 10%