City of Sacramento Hiring for Police Clerk II at Sacramento, CA Full Time

IDEAL CANDIDATE STATEMENT

The Sacramento Police Department is seeking a Police Clerk II to join the Office of Investigations. The ideal candidate will possess strong customer service, interpersonal skills, and have the ability to work in a small team environment with professional and sworn staff. The candidate should be self-motivated and comfortable working independently for long periods of time. This position will work with department and outside agencies.

DEFINITION

To perform a wide variety of general clerical duties as required in the Police Department.

DISTINGUISHING CHARACTERISTICS

This is the journey-level class in the Police Clerk series. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. Appointment to the II level requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. A Police Clerk II is expected to perform assigned duties with only occasional instruction or assistance and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of general City procedures on purchasing, personnel, and payroll as well as knowledge of department policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

Immediate supervision is provided by professional, technical, or higher level clerical positions. Functional or technical supervision may also be received from department staff. Technical or functional supervision may be provided to new employees.

TYPICAL DUTIES

• Initiate police written reports from citizens.
• Receive incoming telephone calls from officers in the field requesting information.

• Perform record and warrant checks, log and process served warrants, verify warrant status with outside agencies.
• Process incoming crime reports, determine which divisions should receive a copy.
• Assist the public in filling out reports and applications.
• Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
• Compile information and data for statistical and financial reports.
• Maintain a variety of statistical records; check and tabulate statistical data. Prepare simple statistical reports.
• Perform record keeping for various funds and expenditures.
• Maintain personnel and payroll records of departmental personnel; process a variety of forms to initiate changes in records.
• Maintain inventory records, process purchase requisitions, maintain purchase records, resolve errors in orders received and invoices.
• Order office supplies, submit expense claims.
• Type letters, memorandums, financial reports, and other materials from oral direction, rough draft, copy, notes or transcribing machine recordings.
• Operate standard office equipment such as personal computer, copier, facsimile machine, and other office equipment.
• Sort and file documents and records maintaining alphabetical, index, and cross reference files.
• Receive, sort, and distribute incoming and outgoing correspondence. Schedule appointments and various meetings.
• Issue, receive, type, and process various applications, permits, and other forms. Assist in the training of new personnel.
• Provide exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Office methods and equipment.
• Organization, procedures and operating details of the Police Department.
• Policies, procedures, rules, and regulations related to area of assignment.

Ability to:

• Perform routine clerical work.
• Perform record searches quickly and accurately.
• Learn to operate office appliances, and learn office methods, rules, and policies.
• Understand and carry out oral and written directions.
• Type at a speed of not less than 40 net words per minute.

EXPERIENCE AND EDUCATION

Experience:
One year of experience performing clerical duties.

Education:
Possession of a High School diploma or G.E.D. equivalent

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

Please note, the City of Sacramento’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the “Work Experience” section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
  • If “see resume” is noted in the “Work Experience” section; a resume will not substitute for the information required in the “Work Experience” section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Screening Committee: (Pass/Fail)– All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

3. Online Exam: (Weighted 100%) – Candidates must have taken and passed the online examination with a score of 70% or higher by 11:59 p.m. on January 8, 2023 for further consideration. The online examination will be job related and may include, but not limited to, the knowledge and abilities as outlined above. Candidates can access the examination at any time by visiting the City of Sacramento’s Examination’s website: http://www.cityofsacramento.org/HR/Career-Opportunities/Civil-Service-Examinations.

4. Eligibility: Candidates who pass the online examination will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires year from the date of notification of a passing score for the Police Clerk II Examination. Candidates can take the examination at any time to maintain eligibility.

• If you are currently on an active eligible list for the Police Clerk II classification, it is unnecessary to retake the examination.
• The eligible list is effective one year from the date of passing the examination for the Police Clerk II.
• If you are hired from the eligible list you will no longer have active status on the eligible list per CSB Rule, 5.7(i). Applicants interested in maintaining their eligibility will need to take and pass the exam after their hire date.

5. Background Process: If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, psychological test, credit check, and drug use history.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM – 5 PM PT, contact Live Applicant Support at (855) 524-5627.

Bilingual Pay
Did you know that the City offers bilingual pay? That’s right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees’ Retirement System, and as such, must adhere to the California Public Employee’s Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant’s eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.