City of San Angelo Hiring for OFFICE ASSISTANT (ANIMAL SERVICES) at San Angelo, TX Full Time

GENERAL PURPOSE: Performs a variety of clerical duties relative to area of assignment; provides secretarial support to assigned departmental personnel; prepares and processes various types of documentation; performs data entry; maintains departmental records and files; and perform other related duties as assigned.

Primary Duties And Responsibilities

• Provides information, customer service, and/or referrals to the public.
• Answers, screens, and directs incoming calls; documents and distributes requests for service.
• Greets and directs visitors to appropriate City departments, personnel or partners.
• Responds to general inquiries regarding departmental operations, policies, programs, and/or services.
• Gathers and compiles data; prepares and/or generates various types of reports.
• Performs data entry; updates and maintains departmental records, files, and/or databases.
• Provides clerical support and assistance to assigned departmental personnel.
• Updates and maintains departmental calendars; schedules/coordinates appointments and meetings.
• Organizes and prepares materials for meetings, speaking engagements, fairs, and/or other functions.
• Prepares, processes, copies, files, and distributes correspondence and other documentation.
• Conducts a variety of routine accounts payable, accounts receivable, and/or payroll tasks.
• Prepares bank deposits; balances and maintains petty cash.
• Assists in ordering departmental supplies and equipment; obtains vendor quotes/bids as required.
• Collects, processes, and distributes incoming and outgoing departmental mail.
• Performs other routine or specialized duties relative to area of assignment as required.
• Hours: Monday through Friday, 9:00 am to 6:00 pm.
• Regular and timely attendance is required.
• Other duties as assigned.

Minimum Qualifications

Education and Experience:

High School Diploma or equivalent; and one year general office experience; or an equivalent combination of education and experience.

Required Licenses Or Certifications

• A Texas Driver License with a good driving record is required.
• Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
• A skilled typing test is required (35 wpm with 90% accuracy).

Required Knowledge Of

• General office principles, practices, and equipment.
• Standard computer software applications.
• Records management principles and standards.
• Basic bookkeeping and accounting principles.
• Customer service standards and protocol.

Required Skill In

• Coordinating and performing a variety of general clerical duties.
• Providing secretarial support to assigned departmental personnel.
• Preparing correspondence, reports, and/or other types of documentation.
• Performing accurate data entry and updating/maintaining departmental records and files.
• Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, and the general public.

Physical Demands / Work Environment

• Work is performed in a standard office environment.
• Subject to sitting for extended periods of time, standing, walking, bending, reaching, climbing step ladders, and lifting of objects up to 25 pounds.
• Exposure to potentially irate members of the public is involved.

Job postings may be withdrawn at any time at direction of the City Manager.