CityMD Hiring for Administrative Assistant Job at New York, NY Full Time

• Prepares/Coordinates assigned/requested administrative duties. Schedules meetings and coordinates administrative functions (i.e. meeting and conference rooms, agendas).
• Opens and coordinates incoming/outgoing mail and routine correspondence for the department as appropriate.
• Assists with the preparation/coordination/distribution of reports and projects, as appropriate.
• Types letters/documents as needed.
• Works on various special projects as requested.
• Inputs employee time off requests and timekeeping adjustments.
• Orders and maintain office supplies.
• Processes departmental bill for payment.
• Assists in completing paperwork for new hires, terminations, Leaves of Absences, status and demographic changes.
• Sets up new hire employee files.
• Keeps office neat and orderly. Maintains office equipment in good working order. Orders supplies as needed.
• Ensures confidentiality of information at all times.
• Attends workshops, meetings or programs related to secretarial functions.
• Performs other related duties and responsibilities as directed by the Director.
• Answers and directs telephone call appropriately; maintains update telephone lists by adding/deleting/updating on a regular basis.
• Maintains an extensive knowledge of departmental policies and procedures.

General Job functions:

• Other duties as assigned.

Physical Job Requirements:

• Pushing and Pulling, taking frequency into consideration
• Physical strength to lift heavy objects, carts, or items, taking frequency into consideration
• Physical mobility, which includes movement from place to place on the job, taking distance and speed into account
• Physical agility, which includes ability to maneuver body while in place
• Dexterity of hands and fingers
• Endurance (e.g. continuous typing, prolonged standing/bending, walking)
• Balance is maintained during climbing, bending and/or reaching Environmental Risks:
• Loud noises
• Vibration
• Extreme temperatures
• Confined spaces
• Allergens: dust, mold and/or pollen
• Magnetic fields
• Radiation

Education, Certification, Computer and Training Requirements:

• High School Graduate/GED required. Associate degree preferred.
• 0-1 years’ experience required. 2-4 years preferred.
• Strong communication and interpersonal skills, preferred
• Ability to work independently, set priorities, and manage multiple duties simultaneously, preferred
• Strong customer service skills, preferred
• Experience working with external vendors, strongly preferred
• Strong PC skills with advanced knowledge of Lotus, Excel and Microsoft Office. Preferred
• Standard Office Equipment (Phone, Fax, Copy Machine, Scanner, Email/Voice Mail)
• Standard Office Technology in a Window based environment

*** This role is Hybrid. Will be mainly remote however when needed to be in the office in NYC, it will be required.

Job Type: Full-time

Pay: $20.00 – $26.00 per hour

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Work Location: Remote