Civil Aviation Authority of New Zealand Looking for Administration Officer – Parental Leave Cover at Dunedin, Otago, New Zealand Full Time

Aviation Security Service – Dunedin Airport

Monday to Friday, 37.5 hours per week

Parental Leave cover of up to 12 months (from mid-January 2024)

We are looking for an experienced administrator to lead the administrative function for the Aviation Security Service (AvSec) based at Dunedin Airport. Reporting to our Station Manager you will be an integral part of our Dunedin AvSec team of almost 80 employees, you will assist the management team with a range of activities, and be the hub of our AvSec base. This is an onsite role at Dunedin Airport with carparking provided, working Monday to Friday during normal office hours (although some flexibility can be accommodated with respect to start and finish times).

Key responsibilities include:

• Co-ordination of the Airport Identity Card (AIC) process.
• Meeting and greeting customers (eg stakeholders, contractors), and answering phones.
• Co-ordinating uniform requests from staff.
• Providing administrative support to the Station Manager
• Co-ordinating the Timefiler payroll system.
• Invoicing and other financial administration.

To be successful in this role, you will need:

• Relevant administrative experience.
• Proficiency in the use of Microsoft Office such as Word, Excel, Teams and Outlook.
• To be flexible, a self-starter and willing to ask questions if not sure.
• An aptitude for learning new tasks and IT systems.
• Well-developed communication, interpersonal and organisational skills.
• An ability to maintain confidentiality and a professional image.
• To be methodical, accurate, and have attention to detail

The Authority embraces diversity and is committed to providing an inclusive and respectful workplace where everyone is valued for their unique contribution.

The Aviation Security Service (as part of the Civil Aviation Authority) strongly encourages and supports all our people to be vaccinated and boosted against COVID-19. However our current policy position is that vaccination is not a requirement for employment in this role. Please note that CAA may, if needed, introduce a vaccination requirement for managing an epidemic.

Please take a look at the position description for for this role to find out if you have the relevant skills and experience, then a pply directly by completing the online application form and submit your CV and cover letter. Note: your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key skills required for this role.

Applications close Friday 13 October 2023.