Civil Aviation Authority of New Zealand Looking for Senior Group Executive Assistant at Wellington, Wellington Region, New Zealand Full Time

At the Aviation Security Service, you will contribute to safe and secure skies for New Zealand.

About The Role

The Aviation Security Service (AvSec) is part of the Civil Aviation Authority, delivering frontline aviation security at six airports across New Zealand with an expanding workforce of over 1,350 staff.

In this role, you will be the backbone of our executive ‘s success, ensuring seamless operations and efficiency in a fast -paced environment. You will be working as an EA to the General Manager Aviation Security Service, and the Executive Group Manager supporting them while also acting as a liaison with other departments.

This is a fixed term position until 2nd August 2024 to cover a secondment and will based at Wellington National Office. The salary band for this position goes from $81,165 to $112,939 with the mid-range being $94,782. Starting salaries will be based on knowledge, skills and experience the successful candidate brings to the role, and relativities both, within the immediate team and in the broader Authority for the same or similar roles.

What We’re Looking For

• Positivity and problem solving ethos.
• Proven experience as an executive assistant in a similar support role.
• Ability to handle confidential and sensitive information with utmost discretion and professionalism.
• Highly organised, proactive, and detail-oriented individual with a passion for providing exceptional administrative support.
• Excellent diary management.
• Experience in scheduling complex travel arrangements.
• Assist in organising company events and conferences and recording of complex executive meetings.
• Demonstrated experience in preparation and distribution of Board papers.
• Experience coaching and mentoring other staff members.
• Proficiency in Microsoft office applications

About Us

As a regulator and security provider, the Civil Aviation Authority exists to enable safe flight for social connections, and economic benefit for New Zealand. We believe in keeping people safe and secure in the air, enabling participation in the aviation system, and making a difference to New Zealand aviation. We achieve this through regulatory oversight of the aviation industry and frontline security at our airports.

The Authority embraces diversity and is committed to providing an inclusive environment where our people feel respected, safe, and valued for their unique contribution.

The foundation for achieving this is our values , which guide how we work and the behaviours we expect from each other.

• Me mahi tahi – Collaboration

We work together to achieve and succeed.

• Me mahi pono – Transparency

We are open and honest communicators.

• Me mahi tika – Integrity

We do the right thing.

• Me manaaki – Respect

We treat all people with consideration and kindness.

• Kia tū rangatira ai – Professionalism

We act in a way that brings credit to ourselves and our organisation.

Why join us?

We embrace diversity and inclusion and are committed to equal opportunities. What’s important to us is ‘he rau kotahi tangata’ – embracing our multiple talents – by harnessing our diversity and being inclusive. We actively encourage applications from all backgrounds. We recognise the diversity and uniqueness of our workforce and reaffirm our commitment to create a safe and inclusive environment for everyone.

We invest in our people by supporting development within the organisation. To support the health and wellbeing of our employees we offer flu vaccinations, contributions towards eyewear and a flexible working environment by arrangement.

We offer 5 weeks of annual leave and can match your Kiwi Saver contribution up to 4%.

Apply now

Apply directly by completing the online application form and submit your CV and Cover Letter. Note: your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key skills required for this role.

The Authority strongly encourages and supports all our people to be vaccinated and boosted against COVID-19. However our current policy position is that vaccination is not a requirement for employment in this role. Please note that the Authority may, if needed, introduce a vaccination requirement for managing an epidemic.

The Civil Aviation Authority National Office is usually located in modern offices opposite the Wellington railway station. As a result of remedial earthquake strengthening work that needs to take place, our National office staff are currently working remotely and in temporary offices in central Wellington.

For more information on the role please view the

Applications close on Wednesday, 9 August 2023.