Civil Science Hiring for Executive Assistant at Lehi, UT Full Time

Civil Science is looking for an experienced Executive Assistant to join our team in our Lehi, Utah office. The successful candidate will be responsible for providing administrative support to the executive team, including the President, Vice President, and other senior executives. This integral position will play a crucial role in managing day-to-day tasks and providing support to our executive team in a professional and organized manner.

In addition to potential employee ownership in our firm, we will provide you with continued career growth by combining your expertise and work ethic with our 20 plus years of experience, committed professionals, and our long-term strategic vision for growth. If joining a firm that offers employee ownership, leadership and mentoring opportunities, established client relationships, and a vision towards growth and opportunity piques your interest then we look forward to hearing from you!

Responsibilities:

· Manage the Executive team’s calendars, including scheduling meetings, conference calls, and other events

· Attend key meetings, take notes and facilitate follow-up with both internal and external resources

· Manage task lists and priorities to ensure deadlines are met

· Coordinate travel and lodging arrangements for the executive team

· Screen telephone calls, incoming mail, and other correspondence

· Develop communication/documentation materials for executives, including use of spreadsheets and graphical tools

· Assist with special projects as needed

· Perform other administrative duties as assigned

Qualifications:

· 5+ years of experience in coordination, administration, or operations

· Proficiency in Microsoft Office Suite

· Graphics software experience a plus

· Strong written and verbal communication skills

· Demonstrated ability to multitask, prioritize, and adapt in a fast-paced environment

· Superior organization skills with an eye for details

· Ability to work independently and as part of a team

· Ability to effectively maintain confidentiality of executive team

What We Offer – (Full-Time Employment)

· Real Ownership in the Firm: While most companies offer you the option to purchase stock at some undisclosed time in the future, Civil Science is an employee-owned firm that maintains an Employee Stock Ownership Plan (ESOP) which provides significant opportunities for career growth and savings for retirement.

· Growth: Since Civil Science is an entrepreneurial focused firm, we allow our employees the freedom to pursue their own projects, and step into new, exciting roles without the red tape of large corporations.

· Work-Life Integration: At Civil Science, our priority is to make sure your work is compatible with your life outside of the office, allowing you time to enjoy with your family or engage in hobbies.

· PTO/Holidays: Civil Science offers an annual three weeks of paid time off, six holidays, and two floating holidays to use at your convenience.

· Medical, Dental, and Vision Benefits

· Life Insurance and Short/Long Term Disability: In an effort to prepare for the unexpected, we offer 100% employer covered Life Insurance, Short Term Disability, and Long-Term Disability.

· Tuition Reimbursement: We maintain a culture focused on individual development and believe in continuing to perfect our craft. We offer tuition reimbursement for both employees and their families.

· Additional Retirement Benefits: In addition to our ESOP, Civil Science offers a 401K plan.

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Job Type: Full-time

Pay: $50,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative schedule coordination: 3 years (Preferred)
• travel scheduling: 3 years (Preferred)
• spreadsheet and data coordination: 3 years (Preferred)

Work Location: One location