Clavo Construction Ltd Hiring For Administrative Assistant at Vancouver, BC Full Time

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

• 1 year to less than 2 years

Business Equipment and Computer Applications

• MS Access
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Desktop publishing software
• Accounting software
• MS Office
• Microsoft Visio

Additional Skills

• Supervise other workers

Area of Specialization

• Statistics
• Reports and records
• Invoices
• Financial statements
• Correspondence
• Contracts
• Charts, tables, graphs and diagrams

Technical Terminology

• Scientific
• Financial
• Business

Specific Skills

• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Arrange and co-ordinate seminars, conferences, etc.
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Security and Safety

• Criminal record check

Transportation/Travel Information

• Public transportation is available

Work Conditions and Physical Capabilities

• Fast-paced environment
• Repetitive tasks
• Attention to detail

Personal Suitability

• Flexibility
• Accurate
• Team player
• Excellent oral communication
• Excellent written communication
• Client focus
• Reliability
• Organized
• Ability to multitask

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Are you currently a student?
• What is your current level of study?
• What is your current field of study?
• What is the highest level of study you have completed?
• Do you have previous experience in this field of employment?
• Are you available for shift or on-call work?
• Do you have the above-indicated required certifications?
• Are you available for the advertised start date?