Clear Global Solutions LLC Hiring for Cooperstown Secretary II Job at Cooperstown, ND Full Time

Services consist of assisting NRCS staff with conservation program documentation and administration.

This position provides principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.

Secretary II Duties:

· Providing assistance related to collecting and assembling cost data and processing payment application requests and programs. Reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs

· Compiles supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long-term contracting and are within obligated spending limits prior to submission of payment.

· Track producer requests for wetland compliance and highly erodible land determinations. Maintain and manage wetland determination and highly erodible land case files including producer submitted records, conservation plans, agency records, tract record requests, and associated maps. Track requests for appeals related to issued determinations. Update, maintain, and organize electronic compliance records. Use, manage, create, and organize various compliance database platforms. Develop spreadsheets; prepare documents for signature; prepare and submit requests to the compliance inbox; provide mail clerk service to the compliance team; provide administrative support for mitigation easements; and provide administrative support to Designated Conservationists and ASTC(Compliance).

· Track’s producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations.

· Services will require utilizing a variety of computer hardware and software applications and small office machines. Employee will establish and maintain files in Protracts and Conservation Desktop.

· Employee reviews accuracy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements, and other requests for payment of goods and services; processes program payment information; prepares for District Conservationist’s signature and forwards completed document to financial management staff for payment.

· The employee is responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material.

Employee qualifications:

• Possess valid driving license.
• Proficient in word processing.
• Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, Access, and Adobe.
• Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft explorer.
• Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines.
• Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures.
• Have a keen eye for detail.
• Skillful in working with the general public.
• Capable of working within a team.
• Capable of working independently.
• Possess basic telephone skills.
• Although not required the following qualifications would be preferred:

Knowledge of ArcMap, ArcPro or other GIS software.

Knowledge of general agricultural and conservation programs

Job Type: Full-time

Pay: $17.90 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 3 years (Preferred)
• Microsoft Office: 5 years (Preferred)

Work Location: One location