Coach and Equipment Hiring for Clerical Assistant Job at Penn Yan, NY Full Time

Position: Clerical Assistant

Reports to: Office Manager

Status: Full Time

Coach & Equipment manufactures midsize buses for the municipal, senior living, and higher education service industries. We are a family-owned company located in the picturesque Finger Lakes region of New York State who is proud to offer the safest buses on the market. In fact, we have been doing so since 1948. This long history of manufacturing excellence and unbeatable customer service has earned Coach & Equipment the trust of clients throughout the United States.

Coach and Equipment, a leader in the manufacturing of paratransit buses, is searching for a Clerical Assistant to Join the Coach Bus Sales team. The Clerical Assistant is responsible for performing daily administrative tasks to help support business operations. This is an important part of our team that must have great attention to detail and organizational skills.

The Clerical Assistant is responsible for a range of clerical duties, record keeping, performing inventory, managing the delivery of buses to dealers, invoicing, and all other duties as assigned.

General Responsibilities:

• Log and scan service orders, inclusive of closing out service orders in company tracking system.
• Prepare Pre-Award and Post Delivery spreadsheet and paperwork to provide backup that buses meet requirements for Buy America
• Input and ensure accuracy of weekly shop invoices
• Perform inventory cycle count and adjust inventory accordingly
• Process intercompany expenses and purchase orders
• Coordinate and prepare manufacturer title paperwork
• Process Finger Lakes Fiberglass invoices to Coach and Equipment
• Complete warranties for Braun, MCC, and Intermotive prior to delivery
• Coordinate and prepare bus packets such as keys, paperwork, warranties, titling, etc.
• Additional duties as assigned

Minimum Education/Experience:

1. Experience in accounting/office management/invoicing/clerical work

2. College education or at least 2 years relevant experience

3. Proficient in Microsoft Office

Coach and Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Clerical: 2 years (Required)
• Microsoft Office: 2 years (Preferred)

Work Location: One location