Colgate-Palmolive Looking for Administrative Assistant at Ciudad de México, México Full Time

Who We Are

Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!

The Administrative Assistant is responsible for providing administrative support to the Global Information Technology Senior Director based in México City. This position is also responsible to provide orientation, guidance and specific administrative support to all Global Information Technology employees in México.

Let´s talk about the main activities:

• Maintains Senior Director´s calendar by planning and scheduling meetings, conferences, teleconferences, and travels,using initiative and judgment to see matters requiring attention are handled properly.
• Provides administrative support to the Senior Director’s activities. Also, provide guidance and punctual support to Managers and other members of the team as needed, using judgment and knowledge of organizational policies/procedures.
• Coordinates travel and transportation arrangements for GIT Mexico members and visitors.
• First point of contact for GIT acquisitions, Expense Reports, Travel Requests, New Vendors.
• Creates and monitors purchase orders; reconciles discrepancies with invoices.
• Recommends and distributes site-wide internal communications (e.g., bulletin board postings, mailings, etc.) Plans, coordinates and/or executes sitewide events and celebrations (e.g., meetings, Health/Wellness activities LiveBetter, forums, international visitors sessions, etc.)
• Assists in New Employee placement and orientation.
• Manages employee data changes, maintains organizational charts.
• Point person for Expats and Visitors- Assists in Housing, Contracts, Car assignments, Banking, Club memberships,Personal Documentation, Doctor Appointments, Moving, Medical emergencies, etc.)
• Responsible of planning and execution of Info Technology Goal Alignment events, Communication sessions, Conferences and Reviews with Sr. Leadership.

What do you need for this position?

• Technical diploma or Bachelor’s Degree.
• 2+ years of experience supporting Senior level management across different functions.
• Proven experience planning and organizing group activities local and remotes.
• English language: Excellent command of spoken & written English.
• Proficient in Google Suite or Microsoft collaboration suite.
• Desirable experience with SAP Concur

Our Commitment to Sustainability

With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion

Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact [email protected] with the subject “Accommodation Request” should you require accommodation.

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