College of Physicians and Surgeons of British Columbia Looking for Registration Assistant at Vancouver, BC Full Time

Job No: CPSBC384

Location: Vancouver, BC

POSITION SUMMARY

Reporting to the educational registration and documentation manager, registration, this position is primarily responsible for the processing of applications for registration and licensure in the postgraduate resident, trainee and fellow classes. The position liaises with the postgraduate dean’s office of the Faculty of Medicine at the University of British Columbia (UBC), educational departments affiliated with UBC, BC health authorities, medical regulatory authorities and educational programs across Canada and worldwide, and external stakeholders such as the Medical Council of Canada’s physiciansapply.ca.

DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:
UBC postgraduate residents

act as primary contact person for applicants, registrants, the postgraduate dean’s office at UBC, other third parties and College staff regarding requirements for licensure

review lists from UBC, check information and update database where necessary

liaise with IT and the communications and public affairs departments to update and test the online form, application of fees and email notifications

process received applications and renewals, take payment, issue receipts, process criminal record check and ensure applicants meet the College’s English language proficiency requirements

check reports and refer files to registration compliance when required

respond to all associated correspondence, emails and phone calls from applicants, registrants and third parties

ensure licence confirmation emails are sent and file paperwork

send list of newly issued CPSIDs to UBC

clinical associates

act as primary contact person for registrants, UBC, and BC health authorities regarding requirements for licensure

receive and review applications and confirm eligibility of applicants

add online fees

upon approval, issue licence and file paperwork

postgraduate trainees and fellows

act as primary contact person for applicants, registrants, the postgraduate dean’s office at UBC, other third parties and College staff regarding requirements for licensure

review letter of request and approval of appointment from UBC, determine eligibility, prepare and email approval letter, application package and instructions

process received applications and renewals, take payment, issue receipts, process criminal record check and ensure applicants meet the College’s English language proficiency requirements

review application and renewal forms and refer files to registration compliance when required

respond to all associated correspondence, emails and phone calls from applicants, registrants and third parties

ensure licence confirmation emails are sent and file paperwork

UBC postgraduate resident electives

provide back-up for the processing of applications for UBC visiting postgraduate resident electives

issue licences for physicians licensed for independent practice

upon receipt of approved file, complete quality assurance checks in iMIS

complete class change

generate new registrant letter, encrypt, and email a copy to the physician

finalize and file paperwork

perform other related duties as required

SKILLS AND RESPONSIBILITIES

Required skills and qualifications include:
high school graduation plus a minimum of one-year post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience

demonstrated high level of initiative, time management and organizational ability

ability to meet deadlines

experience drafting minutes and correspondence

excellent communication skills, both written and verbal

excellent editing and proofreading skills

attention to detail and a high level of accuracy

working knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint

minimum typing speed of 50 words per minute

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.

How To Apply

All applications for this position must be submitted via this page.

Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.

To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page.

Note: You must submit your resume online. Ensure you have your resume ready to attach.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.