Commonwealth Care Alliance Hiring for Executive Assistant to CEO Job at Boston, MA Full Time

Executive Assistant to CEO – Boston, MA

Commonwealth Care Alliance

Summary

• 3 years plus experience supporting c-level executive
• Must come into the Boston office 4 days per week
• Experience with travel coordination
• Complex calendar management
• Must be able to work in fast-paced environment
• Preference for corporate or health care experience

Job Description

The Executive Assistant to the President & CEO is responsible for:

• Providing support to the CEO in the execution of his/her responsibilities by effectively managing the CEO’s schedule while also providing administrative support to the
• Oversees special projects as directed by the CEO or the Chief of Staff.
• Coordinates closely with the Corporate Leadership Events Manager for executive leadership meetings, off-sites, and other related activities as requested.

Requirements:

• Bachelor’s Degree or equivalent experience
• Strong work tenure with at least three years of experience supporting C-level executives or equivalent experience.
• Excellent written and verbal communication
• Competency using Microsoft Office
• Interpersonal savvy, strong listening abilities and executive
• Ability to multi-task, prioritize and meet
• Proven track record of handling matters with discretion and confidentiality
• Demonstrated ability to proactively anticipate issues and consistently deploy an approach to problem solving that displays strong decision-making ability and sound judgement
• Strong organizational skills and proven attention to detail
• Adept at relationship building and handling challenging situations with tact and diplomacy

Responsibilities:

• Exercising keen judgement, coordinates and executes both routine and highly sensitive communications among the CEO and Executive Team and their administrative support staff maintaining confidentiality in all communications.
• Exercising sound organizational skills while anticipating the CEO’s needs, manages the CEO’s busy calendar of meetings and travel and organizes the CEO’s travel
• Provide excellent customer service to both internal and external parties while protecting and ensuring optimal use of the CEO’s time in accordance with organizational priorities.
• Handle telephone inquiries for the CEO as well as incoming correspondence and Routes these as appropriate either to CEO or members of the Executive Team.
• Handle the processing of all CEO-related travel
• Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating ability to maintain credibility, trust, and support with senior management staff.

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Job Type: Full-time

Pay: $100,000.00 – $125,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Boston, MA 02108: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• supporting c-level executive: 3 years (Preferred)
• travel coordination: 3 years (Preferred)
• Complex calendar management: 3 years (Preferred)

Work Location: One location