Commonwealth of PA Hiring for Administrative Assistant 1 Job at Dauphin, PA Full Time

This position, in the Bureau of Epidemiology, supports the organization’s mission of protecting the public’s health through its responsibility for providing contractual, invoicing and procurement support and procedural improvements to all Bureau of Epidemiology staffing contracts and procurements. This position is funded through the Enhanced Detection and Enhanced Detection Expansion grants of the 2019 Epidemiology and Laboratory Capacity grant.

Collaborates with supervisor in the preparation, approval, tracking, renewal and filing of all contractual documents. Assists in the review of contractual documents to ensure they have been prepared in accordance with Department protocols, including:
Acts as liaison for bureau and InGenesis staffing agency on the hiring of 35 contractual COVID staff for the Bureau of Epidemiology (BOE). Works with epidemiology program management staff to prepare position description and statements of work. Works with supervisor and HR to determine classification and labor relations clearance for each position. Works with DGS on establishing bill rates for new positions and get positions added to statewide contract. Enters job requisitions into VMS system for posting. Screens candidates submitted and work with program staff to assess interest in candidates and then works to set up interviews of candidates through the VMS system.

• Full-time employment.
• Work hours Monday through Friday 8:30 a.m. to 4:30 p.m. with a 30 minute lunch period.
• You will have the opportunity to work from home (telework) up to 3 days a week. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

Qualifications:

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  Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; OR any equivalent combination of experience and training.
• Must meet PA residency requirement – For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Must be able to perform essential job functions.

Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected].

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.