Commonwealth of Pennsylvania Hiring for Clerical Assistant 1 (Seasonal) – Moraine State Park Complex at Pennsylvania Full Time

Clerical Assistant 1 (Seasonal) – Moraine State Park Complex

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Clerical Assistant 1 (Seasonal) – Moraine State Park Complex

Salary

$17.00 Hourly

Location

Butler County, PA

Job Type

Civil Service Seasonal Full-Time

Job Number

CS-2025-20819-00101

Department

Department of Conservation & Natural Resources

Division

CN Moraine St Prk Complex

Opening Date

03/13/2025

Closing Date

3/26/2025 11:59 PM Eastern

Job Code

00101

Position Number

00089454

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST02

Bureau / Division Code

00386210

Bureau / Division

CN Moraine St Prk Complex

Worksite Address

225 Pleasant Valley Road

City

Portersville, Pennsylvania

Zip Code

16051

Contact Name

OA, CE Section Intake Division

Contact Email

[email protected]

• Description

• Benefits

• Questions

THE POSITION

The Department of Conservation & Natural Resources is on the lookout for a Seasonal Clerical Assistant 1 to join their team. This role is essential for delivering visitor services, managing reception tasks, and performing various clerical responsibilities that support the smooth functioning of the Moraine State Park Complex. If you are interested in contributing to this vibrant environment, do not hesitate to submit your application today!

DESCRIPTION OF WORK

This role functions as a receptionist at the Park Office and, on occasion, at the Marina Office, where the primary responsibility is to assist visitors by providing essential park information, addressing inquiries, and offering directions. The position requires proficiency in the Pennsylvania Reservation and Revenue System, as well as the ability to manage both telephone and written communications from park visitors, ensuring that inquiries are directed to the appropriate personnel.

The job entails executing clerical tasks within a defined work environment, adhering to established methods and procedures. Responsibilities encompass a range of activities, including the use of park revenue and reservation software to facilitate point-of-sale transactions, such as issuing boat launching permits, managing boat mooring reservations, and processing walk-in cabin bookings, along with other related items. The role also involves collecting fees and ensuring accurate financial accountability at the end of each shift, in compliance with cash management policies. Additionally, the position requires the organization of documents and electronic files in accordance with established filing protocols.

The receptionist is also responsible for preparing various documents, including letters, reports, and forms, as well as creating electronic materials such as advertisements for interpretive programs and other reports for the park’s Outdoor Program Services team. Furthermore, assistance is provided in logging information from the maintenance department regarding vehicle usage, maintenance, or repairs, along with support in maintaining the filing system.

Proficiency in operating various office equipment is essential, including personal computers, scanners, copiers, fax machines, laminating machines, two-way radios, printing calculators, and telephone systems. The role may also involve performing additional office-related duties and incidental custodial tasks as required and assigned.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00089454) .

Work Schedule and Additional Information:

• Seasonal Full-time employment without benefits. The season runs from May to October.

• Shift hours and days vary due to operational need, with a 30-minute lunch

• Weekends, holidays and all shifts as needed at 37.5 hours per week

• Telework:You will not have the option to telework in this position.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Other Requirements:

• You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

• You must be able to perform essential job functions.

  Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

  How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

  Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

  Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

  If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

  The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

• You may only apply/testoncefor this posting.

• Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which “Level of Performance” most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The “Level of Performance” you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the “Yes” button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

• Yes

  02

  WORK BEHAVIOR 1

Sorts, files, and retrieves documents.

Levels of Performance

Select the “Level of Performance” which best describes your claim.

• I have experience sorting, filing, and retrieving documents. I sorted documents and filed them using a specific system to keep them organized. I retrieved documents/files as needed.

• I have experience sorting documents and filing them using a specific system to keep them organized; OR I have experience retrieving documents/files.

• I have NO experience related to this work behavior.

  03

  In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The type(s) of filing systems utilized (alphabetic, numeric, geographic, subject, chronological, color coding, etc.)

• The actual duties you performed

• Your level of responsibility

  04

  WORK BEHAVIOR 2

Enters information into the computer.

Levels of Performance

Select the “Level of Performance” which best describes your claim.

• I have experience entering information into a computer, verifying the accuracy of the information, and formatting it according to established standards.

• I have experience entering information into a computer and formatting it according to established standards. I was NOT responsible for verifying the accuracy of the information.

• I have experience entering information into a computer using previously formatted documents or templates.

• I have NO experience related to this work behavior.

  05

  In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The type(s) of data you entered into the computer

• The actual duties you performed

• Your level of responsibility

  06

  WORK BEHAVIOR 3

Greets visitors, answers telephone inquiries, and responds to emails to provide assistance or information regarding inquiries. Forwards complicated inquiries to other staff for follow-up.

Levels of Performance

Select the “Level of Performance” which best describes your claim.

• I have experience greeting visitors, answering phone calls and responding to emails from external contacts, providing assistance on information on inquiries, and forwarding complicated inquires to other staff for follow-up.

• I have experience greeting visitors, answering phone calls, and responding to emails from other internal staff members or occasionally from external contacts; however, answering phone calls and responding to emails from external contacts was not a routine function of my job.

• I have NO experience related to this work behavior.

  07

  In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• How often you answered calls and from whom

• The types of emails you responded to (from internal staff or external customers)

• The actual duties you performed

• Your level of responsibility

  08

  WORK BEHAVIOR 4

Operates office equipment.

Instructions

From the list below, please select all of the office equipment you have experience in operating.

• Computer

• Printer

• Copy Machine

• Fax Machine

• Scanner

• Postage Machine

• None of the Above

  09

  In the text box below, please list the name(s) of the employer(s) where you gained the experience you claim with office experience. If you indicated you have no work experience operating any of the equipment, type N/A in the box below.

  10

  WORK BEHAVIOR 5

Collects funds and issues receipts to assist customers.

Levels of Performance

Select the “Level of Performance” which best describes your claim.

• I have experience collecting funds and issuing receipts to assist customers, this was a routine function of my job.

• I have experience collecting funds and issuing receipts to assist customers, but this was not a routine function of my job.

• I have NO experience related to this work behavior.

  11

  In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• What types of funds did you collect i.e., cash, credit cards, etc.)

• The types of receipts you issued (cash register, permit receipts, etc.)

• The actual duties you performed

• Your level of responsibility

  Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov