Competent Boards Hiring for Administrative Assistant Job at Toronto Full Time

Administrative Assistant

If you want to work for a company with a passion for purpose, Competent Boards is for you. Please visit competentboards.com to learn more about what we do.

What we do

Competent Boards is a Toronto-based company providing environment, social, and governance (ESG) training for senior executives. Our world-class programs draw from over 180 global subject-matter experts and are designed by and for board members, executives, and those who advise them. For more information visit competentboards.com.

We need a crackerjack, highly organized Administrative Assistant to help us grow and fulfill our mission!

Job Type: Full time; work from home; entry level position. Candidates must be from the Greater Toronto area, and fluency in French is preferred. Annual salary to start: $38k-$42k per year.

We’re a smart, highly collaborative team that is helping companies around the world transition their business strategies to address major challenges, particularly those related to climate change, through world-class education programs. We are growing quickly, which presents lots of opportunity for growth and development over the next few years. Our values shine through in everything we do, and we’re looking for someone who’s keen to help us ensure global businesses reduce their carbon footprints, and embrace environment, social, governance (ESG) issues as we move towards a net-zero world. Note this role is virtual and 100% work-from-home.

Please submit a brief cover letter or introductory email with your resume to Nancy Wright (nw at competentboards.com). Resumes received without a cover letter will not be considered – we need to know you’re a competent writer.

Core responsibilities

• Assist the Program team with online education program logistics, including course material preparation and management, mail communication with program participants and updating records;

• Help administer the online learning management platform (Thinkific);

• Assist the program team in collecting, organizing and updating slide deck content for course participants and bespoke clients;

• Assist program participants to collect bios, headshots and answer any questions they have about the program;

• Distribute Certificates and Credly badges to Program graduates.

• Assist with running online interactive program sessions on Zoom (including breakout rooms, managing session timing, etc.), and helping clients with technical issues where required;

• Leverage automation tools to find ways to continuously improve the efficiency of program processes;

• Collect program feedback and identify areas for improvement to keep course satisfaction rates high;

• Organize and attend program meetings; take meeting minutes;

• Add and maintain contacts in Hubspot database;

• Identify and improve weaknesses in organizational process;

• Support the Competent Boards team with other administrative tasks, events, client assignments and other ad hoc work when required.

What we’re looking for

• 2+ years in an administrative role; new undergrads will be considered if very well-organized and administratively oriented
• Extremely detail oriented, and proficient in spreadsheets, Powerpoint, and data entry
• Friendly, enthusiastic and comfortable communicating with very senior executives by email and phone
• Excellent writing skills for responding to inbound email inquiries
• Detail and technology oriented and enjoy/competent working with spreadsheets and large amounts of data
• Confident and poised with diplomacy and tact
• Organized and skilled in follow up and developing relationships
• Comfortable in a fast paced, start up environment
• Able to work from home but attend monthly team meetings in downtown Toronto

Reporting to: Director, Programs & Advisory

Location: GTA

We greatly appreciate all who take the time to apply, however only those shortlisted will hear back from us. At this time we will only be accepting applications from candidates living in Canada.

Job Type: Full-time

Salary: $38,000.00-$42,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Application deadline: 2023-01-03
Expected start date: 2023-01-16