CONFIDENTIAL Hiring for Admin Support Coordinator Job at West Palm Beach, FL Full Time

This position offers a Competitive Salary, annual Bonus opportunity a Rich benefits plan including Company Paid Medical, Dental, & Life insurance, a 401(k) w/ employer match, Paid Holidays & Paid Time Off (PTO).

Position Responsibilities

• Answer, screen, & process all incoming calls &r messages for managers & staff.
• Greet customers & represent Ci in an outgoing, positive manner.
• Maintain equipment repair log.
• Monitors distribution of customer equipment & parts
• Coding vendor invoices & packing lists.
• Collection of work orders from technicians
• Review all work orders & provide pricing according to contracts & price agreements.
• Assist in annual reconciliation & counting of inventory.
• Assist & coordinate customer billing.
• Reconciliation of petty cash monthly
• Monitor Technicians Time Entry Daily & Process Bi-Weekly
• Prepare complex data & summarize same through spreadsheets, graphs, reports & other documentation.
• Miscellaneous typing, word processing, filing, order tracking for branch manager.
• Other duties as assigned.

PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a as they arrive that may weigh up to 15 lbs. Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office.

Qualifications

• This position requires the skills & knowledge normally obtained through the successful completion of a high school degree. Associates Degree, or some college/business courses preferred.
• Requires 3+ years minimum related experience, preferably in an administrative capacity with progressive responsibility.
• Basic understanding of cost & revenue from an accounting standpoint required
• Basic accounting skills preferred for billing purposes.
• Must demonstrate strong interpersonal skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally.
• Must type a minimum of fifty-five words per minute.
• Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in entire Microsoft Office Suite with a strong focus on Excel & Word. Microsoft Dynamics AX Experience also preferred.
• Effective communicator, both written & oral.
• Capable of dealing with internal & external clients in a tactful & professional manner.
• Must be able to work under pressure & tight deadlines.
• Ability to be self-motivating a necessity.

Job Type: Full-time

Pay: $18.00 – $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Application Question(s):

• Are you able to type 55 words per minute (WPM)?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Administrative Experience: 4 years (Required)

Work Location: One location