Confidential Hiring for Executive Administrative Assistant Job at San Diego, CA Full Time

As a boutique Southern California private equity firm, we recently established a source fund to achieve above market returns from the acquisition and optimization of small, service based, local businesses. We target businesses in the $1M-$2M EBITDA range with the sole purpose of installing proven systems and building a more sustainable and consistent revenue growth model. Our Managing Partners have participated in and invested in numerous companies over the years and recently acquired a business with outstanding growth potential.

We are looking for an experienced Executive Administrative Assistant to oversee the ongoing leadership support and general administrative needs for the current business under management (Entertainment Travel Logistics Company). This is a unique opportunity to get access to the private equity model and maintain influence of diverse business operations. The business has roughly 80 employees in total with headquarters in San Diego and an office in Amsterdam.

In this role, you’ll work as a right hand to our CEO, VP of Operations, VP Chief of Staff, and VP of Business Development in areas ranging from Marketing, Human Resources, Reporting, Administrative Operations, Special Projects and more. This is a wear many hats position where you’ll have responsibility and influence throughout the organization and play an important role in solving a variety of challenging problems while driving strategic business initiatives forward. For purposes of confidentiality we cannot disclose the business name. However, we will be happy to discuss these details during the interview process, as this business does not require industry specific experience.

Leadership Administrative Support

• Serve as a right hand and thought partner to Leadership Team, helping them work more efficiently and maximize bandwidth to enable more time to focus on what they’re best at.
• Work with the leadership team to support company goals and strategic priorities.
• Serve as a proxy for the Leadership Team, as necessary, in meetings and dialogue with internal and external partners, helping to drive key strategic and operational initiatives forward.
• Manage the agendas of key internal meetings, tracking next steps and ensuring accountability for deliverables.
• Own and manage the company weekly, monthly and quarterly business review process and reporting.

Marketing Strategy

• Work with the fractional CMO to drive forward internal initiatives around social media, email marketing, and other marketing needs.
• You’ll operate as an internal marketing consultant at the company, providing analysis and recommendations to evaluate opportunities.
• You’ll own some of these projects from end-to-end, working cross-functionally to drive execution and bring plans to life.

Human Resources Support

• Support day-to-day back-end human resources needs and help drive organizational execution.
• Help the team work together more effectively, and design and implement engagement processes that will enable our business to scale effectively,
• Guide our OKR process, ensuring alignment and accountability across the organization.

Who You Are

• A passionate problem solver — You’re motivated by challenges both large and unfamiliar and can confidently tackle any problem thrown your way with a ‘roll-up-your-sleeves’, ‘no task is too small’ attitude. You love putting your critical thinking skills to work and developing creative solutions to make the impossible possible!
• A data-driven decision maker — You’re highly analytical and skilled and leveraging data to tell a cohesive story, delivering actionable insights to optimize business performance and enable better, faster decision-making.
• An agile thinker — You’re equally comfortable with big picture strategic planning and the small details of tactical execution and have no trouble switching between macro and micro views.
• Highly organized — You’re organized, detail-oriented and can effectively juggle multiple projects and competing priorities like a boss. You love creating order from chaos, and are adept at improving processes to enable workflow efficiency.
• Highly entrepreneurial — You’re a self-starter who isn’t afraid to challenge the status quo, is undeterred by ambiguity and thrives in a fast-paced environment. You operate with speed, agility, have a bias for action and know how to get sh*t done.
• An excellent project manager — You’re methodical and process-oriented, capable of turning ideas into action plans and owning projects from end-to end. Your strong communication and interpersonal skills enable you to seamlessly manage up, down and laterally in moving projects forward.
• Results-driven — You measure success by quantifiable impact and outcomes, rather than output, are highly accountable and feel ownership over the company’s success.
• Highly curious — You’re intellectually curious with the ability to learn and get up to speed on new areas quickly. You’re unintimidated when operating outside of your comfort zone and champion continual learning and improvement both personally and professionally.

Requirements

• Proven experience in Executive Support or relevant role
• Understanding of general Human Resources & Marketing functions
• Demonstrable competency in strategic planning and business development
• Working knowledge of Human Resource needs
• Working knowledge of Marketing Initiatives
• Excellent interpersonal and speaking skills
• Aptitude in decision-making and problem-solving
• Analytical problem-solving skills with an impeccable attention to detail.
• Ability to deliver on multiple projects at the same time.
• Strong interpersonal skills with ability to collaborate and build a consensus
• BS/BA in Business relevant field

Job Type: Full-time

Pay: $75,000.00 – $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor’s (Required)

Experience:

• Business Administration: 3 years (Required)

Work Location: Remote