Confidential Hiring for Executive Assistant to CEO Job at Seattle, WA Full Time

Great HYBRID Job Opportunity!!

Work & Life Balance for the right candidate

Job Description:

This role demands a strong sense of urgency while working independently on short-term and long-term assignments. Strives to make things easier for CEO strategically and tactically while building a strong cohesive working relationship to support how he operates. The right candidate will be a go getter, take charge kind of person who is not afraid to make decisions and take on new tasks. They have a strong attention to detail and organization skills and know Microsoft Excel at a high level. This person has a high level of integrity and discretion in handling confidential information and professionalism as they represent the CEO.

Essential Functions:

• Work cohesively with the CEO and take proactive ownership of his calendars, travel, business projects and personal construction projects.
• Be a personal assistant and handle personal and family tasks.
• Must be comfortable with managing the books for the CEO’s personal finances using Quicken.
• Organizing, prioritizing, and appropriately handling time-sensitive, confidential information.
• Managing personal construction projects and building relationships with the vendors.
• Act as the point of contact among executives, employees, clients and other external partners.
• Prepare weekly reports and agenda for Tuesday managers’ meeting.
• Take meeting minutes for the CEO at all meetings.
• Create spreadsheets, presentations for special projects as assigned.
• Schedule regular building maintenance – carpet cleaner, windows and maintenance.
• Reconcile corporate and personal credit cards monthly.
• And all other duties as assigned in relation to managing the CEO’s business and personal life and personal finances and projects.

Who we are looking for:

• You are an effective, take-charge do-er, who is measured in presence and delivery.
• Autonomous Operator – you understand how to ruthlessly prioritize your work for maximum value / impact, without having to be told what to do.
• You are detail obsessed and have advanced proficiency is Microsoft Office Suite
• You do what you say you will do while effectively managing multiple projects.
• A communicator who has mastered the art of effective communication at all levels both verbally and written.

Qualifications:

• Minimum of five (5) years of executive assistance experience
• Minimum of three (3) years of C-suite level experience
• Bachelor’s Degree in business or related field preferred but not required.
• Understanding of general construction or willingness to learn preferred.
• Experience with Quicken preferred but not required.
• Strong organizational and communication skills, team orientated philosophy, and problem-solving skills.
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment.
• Excellent Microsoft Office Suite management skills (Outlook, SharePoint, Microsoft Word, Excel, OneNote, PowerPoint)
• Discretion and confidentiality

Benefits and Perks:

• Medical, Dental, Vision
• Matching 401K
• Volunteer benefits
• Office snacks and Bus Passes
• Holiday, Vacation and PTO available
• Work life balance
• Hybrid workplace
• Cozy office setting

Job Type: Full-time

Pay: $75,000.00 – $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Seattle, WA 98122: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)
• Administrative: 5 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Seattle, WA 98122