Confidential Hiring for Office Assistant at Santa Barbara, CA Full Time

Summary

Performs a range of basic office support activities for a unit/department, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.

Duties and Responsibilities

Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.

Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.

Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.

Establishes, maintains, processes, and/or updates files, records, and/or other documents.

May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

May order, stock, and distribute office supplies.

May run various routine errands, as required, for the unit/department.

Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High School Diploma or GED; no previous experience required.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

Ability to maintain calendars and schedule appointments.

• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment.
• Receptionist skills.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• Work is normally performed in a typical interior/office work environment.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Santa Barbara, CA 93101: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location